Overview of Duties

To assist in effectively managing all stores, ensuring inventory supplies are sufficient to meet the Hotel operational requirements and that all transactions are accurately recorded on a timely basis. 

Main Responsibilities

• Assist with re-ordering & receiving
• Conduct a periodic review of stock levels and initiate purchase requisitions following departmental policies and procedures.
• Maintain Par level; re-order level, maximum and minimum stock level of all items.
• Maintain proper supplies in Keg rooms (gas, post mix etc) at all times including maintenance of beer lines.
• Adhere to purchasing procedures as detailed in the department’s policies and procedures manual.
• All goods are correctly received and accounted for in accordance with the quantity and quality stated in the purchase orders; and properly stored on FIFO basis.
• Responsible for the prompt distribution of goods to sub-stores or user departments.
• All goods returned to suppliers are properly authorised and accounted for.
• Ensure correct documentation is completed for all goods entering and leaving the stores. All stores’ movements are accurately recorded through the inventory system on a daily basis.
• Monitor expiry dates for products in stores. All expired items in store should either be returned to the supplier or destroyed.
• Responsible for the cleanliness, hygiene schedule and neat arrangement of stores and proper storage of goods.
• Responsible for the maintenance and security of all storage areas to prevent losses through environmental damage and pilfering.
• Conduct random inventory of certain fast moving/ high value items in main store once a week.
• Assist in coordinating the monthly stock take with appropriate Department Managers. 

Qualifications

• Proven work experience as a Purchasing/Procurement Officer or similar role in a luxury hotel
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Hands-on experience with purchasing software, materials control
• Understanding of supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Negotiation skills