Responsibilities

• Prepare draft tender documents (RFP and RFQ)
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
• Prepare the tender evaluation document before the evaluation meeting.
• Participate in the evaluation of tenders, both technical and commercial, and make recommendations.
• Participate in negotiations with potential vendors
• Draft simple contract with agreed milestones, terms and conditions.
• Ensure rates of products and services are consistent with contract.
• Identify opportunities to achieve cost savings.
• Process invoices according to the completion of work and fulfilment of contract terms and conditions.
• Coordinate with the finance team on supplier balances and payments.
• Monitor supplier costs on a regular basis.
• Draft formal communication to suppliers on issues that arise during contract execution.
• Collaborate with end users to ensure clarity of requirements for goods and services.
• Evaluate the quality and cost of proposed services.
• Process requisitions into Purchase Orders.
• Recommend methods for monitoring KPIs and confirming delivery/work according to requirements.
• Supervise the review of vendors’ performance and implement recommendations.
• Participate in progress review meetings covering contract milestones, changes, trends, current or potential issues, etc.
• Give feedback to vendors with recommendations for improvements
• Perform any other procurement/contracts related duties as may be directed by the Procurement Manager.

Requirements

• A minimum of a B.Sc / HND in Purchasing and Supply, Logistic, Business Management, or a similar field.
• Minimum of 3 years of experience as a procurement officer or in a similar position in a manufacturing company.
• Developing procurement Policies, Processes, and Procedures
• Implementing procurement processes such as sourcing and tendering
• Contract Management
• Developing procurement budget
• Using an ERP system (Odoo) or Procurement system
• Managing vendors
• Good understanding of the procurement process
• Good understanding of sourcing, tendering, and contracting.
• Working knowledge of Microsoft Office 365, and an ERP/Procurement System
• Strong knowledge of implementing policies and SOP
• Working knowledge of budget preparation and cost monitoring.