Front Desk Officer needed at Rotawn Energy & Logistics Services Ltd

Responsibilities

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner.
• Receive visitors and render necessary assistance when necessary.
• Schedule meetings, book appointments for directors.
• Coordinate the dispatch of mails, letters, Memos/reports (electronic and physical).
• Coordinate and close monitor all the duties of the domestic staff to ensure quality delivery of tasks.
• Operating photocopy equipment, fax machines, printers, or other equipment necessary.
• Maintain records and logs of facility activities and requirements.
• Procurement and maintenance of office supplies, stationeries, and equipment.
• Keep up to date Inventory record of all company’s property.
• Liaise closely with the account department in the reconciliation of vendors payments.
• Coordinate activities of all third-party contractors/vendors e.g. Newspaper vendor, maintenance & repair vendors, and suppliers to ensure top notch delivery of service.
• Required to carry out such duties and functions assigned by Management from time to time.
• Coordinate all activities relating to the operations of the generator as to:
  • Generator Operation Oversight: Take charge of operating diesel generators, ensuring they are started, monitored, and shut down as required to meet facility needs.
  • Routine Maintenance Coordination: Schedule and coordinate routine maintenance tasks for diesel generators, including oil changes, filter replacements, and general inspections, in collaboration with maintenance staff or external service providers.
  • Emergency Response: Act promptly in the event of generator malfunctions or power outages, implementing troubleshooting procedures and liaising with mechanics or technicians for immediate resolution.
  • Record Keeping: Maintain accurate records of generator operation, maintenance activities, fuel consumption, and any repairs or service performed, ensuring documentation is up-to-date and readily accessible.
  • Fuel Management: Monitor diesel fuel levels, manage fuel storage facilities, and coordinate with diesel suppliers to ensure an adequate supply of fuel for uninterrupted generator operation.
  • Vendor Management: Liaise with mechanics, technicians, and diesel suppliers to coordinate service schedules, resolve issues, and ensure timely delivery of supplies, maintaining positive relationships with all external vendors.
  • Compliance and Safety: Ensure compliance with relevant safety regulations and environmental standards in all aspects of diesel generator operation and maintenance activities, prioritizing the safety of personnel and the integrity of equipment.