Executive Assistant needed at Sankore Global

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Job title : Executive Assistant

Job Location : Lagos

Deadline : October 14, 2024

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About the role.

  • The Executive Assistant has the overall responsibility of providing high-level administrative support to the CEO, ensuring smooth day-to-day operations of the office. The individual serves as the primary point of contact for internal and external interactions on all matters pertaining to the Office of the CEO and a liaison to senior management teams; organizes and coordinates external relations efforts; overseas and works independently on special projects from conception to completion.
  • The position requires an individual who is self-directing with minimal supervision, creative, and enjoys working within a small, entrepreneurial environment that is mission and results-driven oriented.
  • The EA is expected to be highly organized, proactive, and capable of managing multiple priorities. This role requires a deep understanding of executive needs, exceptional communication skills, and the ability to handle sensitive and confidential information.
  • The Executive Assistant reports directly to the CEO and must be able to work under pressure to handle a wide variety of activities with discretion.

Key responsibilities

Executive Support:

  • Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence, maintaining an organized filing system of paper and electronic documents, arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Prepare reports and documents required for decision making when required.
  • Plan, coordinate, and ensure the CEO’s schedule is followed and respected.
  • Process and track expenses, ensuring timely submission and adherence to company policies.
  • Screen incoming visitors, phone calls, communication for relevance, prioritization, and importance.
  • Draft, proofread, and edit correspondence, reports, and presentations. Respond to emails and inquiries on behalf of the CEO.
  • Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Organize and prepare for meetings, including gathering documents, setting up conference calls, and managing meeting logistics.
  • Anticipate needs, manage priorities, and ensure executives’ time is optimized for business-critical tasks.
  • Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

  • Serve as a liaison between executives and internal/external stakeholders, including clients, board members, and staff.
  • Participate as an adjunct member of the Executive Team including assisting in scheduling meetings, coordinating the agenda of management meetings and general Team meetings, and attending meetings with the CEO.
  • Assists in ensuring that the CEO’s bio is kept updated and responds to requests for materials or documents regarding the CEO.
  • Edits and completes first drafts for written communications to external stakeholders.

Special Projects:

  • Assist with various strategic initiatives and ad-hoc projects as required.
  • Provide support on projects by tracking deadlines, following up on action items, and preparing reports.
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.

Event Management:

  • Organize and manage high-level events, meetings, and conferences, ensuring all logistics align with the CEO’s objectives.
  • Oversee invitations, guest lists, and RSVP tracking, ensuring key stakeholders and VIP guests are accommodated and well-informed.
  • Develop detailed event agendas and itineraries, coordinating with the CEO and relevant departments to ensure smooth event execution.
  • Provide hands-on support during events, handling last-minute changes, and ensuring seamless execution, while prioritizing the CEO’s needs and preferences.
  • Prepare post-event reports and feedback analysis.

Minimum Qualifications:

  • Bachelor’s degree in business administration, Law, Communications, or any other related field. Master’s degree is an added advantage.
  • 5 – 6 years’ experience with a minimum of 3 years’ experience supporting C-Suite Executives.
  • Experience and Interest in internal and external communications.
  • Well-developed quantitative and qualitative skills, including proficiency in Microsoft Office suits such as Word, Excel, PowerPoint and Social Media web platforms.
  • Experience working in a corporate setting, particularly within finance or consulting, sectors.
  • Familiarity with project management tools and virtual meeting platforms (Zoom, MS Teams).
  • Experience managing both onsite and remote executives.

Desired Skills & Attributes

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including team members, board members and external partners.
  • Ability to work independently, exercise good judgment, and maintain confidentiality.
  • Expert level written and verbal communication skills.
  • Demonstrate proactive approaches to problem-solving with strong decision-making capability.
  • Strong leadership and managerial skills.
  • Intellectually curious.
  • A strong focus on excellence. Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • A thirst for knowledge and learning.
  • Demonstrate a deep sense of emotional maturity.
  • Highly resourceful team-player.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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