Responsibilities

• Collaborate with procurement officer to maintain record and organise office supplies stock.
• Schedule in-house and external events, maintain a corporate calendar and schedule and book meetings.
• Manage important and confidential company documents.
• Manage company database entry and client files.
• Provide support to clients and employees.
• Create reports on expenses and office budgets, on a regular basis.
• Writing emails, memos and letters.
• Create reports and presentations with statistical data as assigned.
• Follow-up with clients within a week of vehicle repair and confirm durability and sustainability of repairs.
• Carry out occasional feedback/survey with existing clients towards customer retention.
• Keep record and carry out basic bookkeeping tasks.
• Answering of phone calls and responding to messages & emails.
• Prepare daily workshop reports preceding all ongoing activities.
• Prepare job cards, and requisitions in liaison with the Workshop supervisor and Manager.
• Follow-ups on the status of requisitions involving both local purchases and all repairs.
• Maintenance of workshop personnel attendance record.
• Confirm payments from clients and make payments to vendors and delivery personnels for purchased items.
• Performing tasks including filing, printing and photocopying. and other administrative duties.
• Work hand in hand with the Business manager.

Qualifications

• Bachelor’s Degree or equivalent in a related field; additional education or certification in office administration is a plus.
• At least 2 years of relevant experience as an admin.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail.
• Strong work ethics & reliability.
• Serving Corp members looking for PPA can apply.