Job Description

• We are looking for a responsible Personal Secretary to provide personalized secretarial and administrative support in a well-organized and timely manner.
• You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

• Update entries in the system
• Manage MD calendar / meeting well
• Book keeping
• Update vouchers
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Requirements and Skills

• HND / Bachelor’s Degree in Office Management and other related discipline
• PA Diploma or certification would be an advantage
• Proven work experience as a Personal Secretary/Admin Officer with building material experience
• Proficiency in computer System & MS Office
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload.