Front Desk / Administrative Officer needed at Kingston Bridge School

Overview

• This role is a blend of secretarial, public relations, clerical and administrative functions.
• Providing information to parents, potential pupils and other stakeholders.
• Providing general administrative support across the school’s organization as required by management.

Key Responsibilities

• Focal Point for all enquiries and visitors to the school – manage the Front Desk/ Reception area to ensure that visitors, parents and other stakeholders are attended to promptly, professionally and politely. Manage phone calls, take messages and redirect calls/visitors to Management as appropriate.
• Provide relevant school information to prospective parents, and drive actions relating to pre/post admissions processes.
• Manage the school social media platforms including the Website – contents and updates, Facebook, Twitter, emails and etc.
• Manage the daily pick-ups and drop-offs of pupils, as well as the supervision of after- school services.
• Manage the school calendar, social events, organizing appointments/meetings and production of reports as necessary.
• Develop and maintain office systems and procedures for filing important/ confidential documents/records.
• Manage the school stocks/supplies, purchase needs/requisitions, etc.
• Assist with HR related activities, including recruitments, onboarding, etc.
• Ensure the school complies with relevant regulations and standards, maintain good relationships with regulatory agencies.
• Assist in organizing events/activities, and support business development initiatives whenever needed.
• Perform all other duties that may be assigned by Management.

Skills / Qualities

• Minimum of 3 years (post B.Sc / HND) experience in similar job functions (school environment experience will be an added advantage).
• Excellent listening, verbal and written communication skills.
• Good office administration skill, ability for multi-task functions.
• Highly conscientious, committed and versatile with IT skill.
• Excellent interpersonal relationship ability, neat dressing/appearance, courteous and sociable.