Job Objective/Summary:

The Executive Assistant will perform a wide range of administrative and office support activities and aid the MD/CEO in facilitating the efficient operation of the organization.

Duties & Responsibilities:

• Maintains calendar and appointment scheduling and works with the MD to effectively manage time.
• May serve on special projects or committees.
• Opens, distributes, reads/handles mail and emails as requested or required.
• Maintains company birthday, anniversaries and celebration schedules.
• Maintains an up-to-date electronic and paper filing system.
• Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicate those arrangements with a high level of detail and follow through.
• Create reports, presentations, memos/communications and/or type up meeting notes.
• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Act as an office manager by keeping up with office supply inventory.
• Some personal errands on behalf of the Executive Team will be needed from time to time.
• Performs other duties as assigned.

Job Requirements:

• Bachelor’s Degree preferred.
• A minimum of 3 years’ experience.