Job Description

• Are you a highly organised and proactive professional with a passion for the financial industry? Our client is seeking an exceptional individual to join the team as an Executive Assistant for a prominent Banking, Trade Finance, and Accounting Institution.
• If you thrive in a fast-paced environment, possess excellent organisational skills, and have a keen interest in banking and finance, we encourage you to apply for this exciting opportunity!

Responsibilities

• Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Serve as the primary point of contact for internal and external stakeholders, handling inquiries, screening calls, and managing correspondence with professionalism and discretion.
• Document Management: Organise and maintain confidential files, documents, and records, ensuring accuracy and accessibility for reference and retrieval as needed.
• Meeting Coordination: Plan and coordinate executive meetings, including preparing agendas, recording minutes, and following up on action items to ensure timely execution of decisions and resolutions.
• Project Assistance: Assist in the planning and execution of strategic projects and initiatives, liaising with cross-functional teams and stakeholders to support project objectives and deadlines.

Qualities

• Professionalism: Demonstrate professionalism and discretion in handling confidential information and interacting with executives, colleagues, and external partners.
• Organisational Skills: Possess exceptional organisational skills, with the ability to prioritise tasks, manage multiple projects simultaneously, and meet deadlines in a dynamic environment.
• Attention to Detail: Exhibit meticulous attention to detail in all aspects of work, from scheduling appointments to proofreading documents, ensuring accuracy and quality in every task.
• Communication Skills: Communicate effectively and diplomatically, both verbally and in writing, with stakeholders at all levels, fostering positive relationships and facilitating clear and concise communication.
• Adaptability: Thrive in a fast-paced and ever-changing work environment, demonstrating flexibility and resilience in managing shifting priorities and unexpected challenges with grace and composure.