JOB SUMMARY:

Our client, a retail firm with rapidly growing hard-discount retail outlets in the various neighbourhoods of Lagos, is seeking a Regional Payroll & Admin Coordinator is responsible for managing and coordinating payroll processes, ensuring accurate and timely payment to employees across multiple regions. Additionally, this role involves overseeing administrative functions to support efficient operations within the organization.

JOB DESCRIPTION 

• Check the accuracy of payroll information and ensure that all relevant documentation is in order.
• Coordinate payroll changes (e.g. layoffs, new hires, cost center changes)
• Supervise and ensure compliance with payments to active and passive employees (salaries and salary settlements)
• Process other compensation or deductions (for example, severance payments, taxes, workers’ compensation)
• Process the payroll and generate the corresponding file to interface with banks.
• Manage all HMO/Group life Insurance and all other insurance policies.
• Respond to questions or complaints from employees, active and/or passive, about wages and payments.
• Cooperate with other departments in the preparation of reports that allow controls to be carried out and possible risks to be determined.
• Protect information and documentation in accordance with the value of confidentiality, established in the company’s code of ethics.
• Handle completeness of employee documentation (physical copies in archives & online filing).
• Handle employee information – providing monthly list of entry and exit, leave management, pension and tax details to the finance team, etc.
• Handle company fleet documents (maintenance of cars, renewal of all car papers)
• Attend to all requests for fuel, fuel cards, car servicing/repairs.
• Co-ordinate the administrative team reporting to her to ensure optimal efficiency. 
• Monitor inventory of office supplies and the purchasing of new material with attention to budget.
• Handles all queries relating to administrative roles.
• Organize and supervise other office administrative activities. 
• Ensure proper documentation for all assets movements across locations.
• First level contact for all admin issues (maintenance team & relations with internal/external stakeholders)
• Comply with activities inherent to their position and those that are assigned by the immediate boss.

Qualifications:

• Bachelor’s degree in business administration, human resources, finance, or a related field (or equivalent work experience).
• Minimum of 4 years of experience in payroll administration, HR administration, or a similar role.
• Strong knowledge of payroll processes, tax regulations, and compliance requirements across multiple regions.
• Experience with payroll software or HRIS systems; proficiency in Microsoft Excel or similar tools for data analysis.
• Excellent communication skills, both verbal and written, with the ability to interact effectively with diverse teams and stakeholders.
• Attention to detail, accuracy, and ability to prioritize tasks to meet deadlines.
• Problem-solving skills and the ability to handle payroll-related issues efficiently.
• Adaptable and able to work in a fast-paced, changing environment.

Salary: N7,020,000/Annual/Gross