Job Summary:

• The Procurement Officer, with a minimum of three years of experience, plays a crucial role in the efficient functioning of the procurement department.
• Responsible for sourcing, purchasing, negotiating, and coordinating with suppliers, this role ensures the timely acquisition of goods and services required by the organization.
• The incumbent utilizes their expertise to optimize procurement processes, minimize costs, and maintain high standards of quality and efficiency.

Key Responsibilities:

Sourcing and Supplier Management:

• Identify and evaluate potential suppliers based on quality, price, reliability, and delivery speed.
• Maintain and nurture relationships with existing suppliers while actively seeking new vendors to expand the supplier base.
• Negotiate contracts, terms, and pricing agreements with suppliers to secure favorable terms for the organization.
• Continuously monitor supplier performance and address any issues related to quality, delivery, or pricing promptly.

Procurement Planning and Execution:

• Collaborate with internal stakeholders to understand procurement needs and develop procurement plans aligned with organizational objectives.
• Prepare purchase orders, requisitions, and contracts ensuring accuracy and compliance with procurement policies and procedures.
• Execute procurement processes efficiently, ensuring timely delivery of goods and services while adhering to budgetary constraints.
• Evaluate and select appropriate procurement methods such as competitive bidding, negotiations, or framework agreements based on the nature of the requirement.

Cost Management and Budgeting:

• Analyze pricing trends, market conditions, and supplier performance data to identify cost-saving opportunities.
• Develop and implement strategies to optimize procurement costs without compromising quality or service levels.
• Assist in the preparation of annual procurement budgets, monitor expenditure against budgets, and provide regular reports on budget variance.

Contract Management and Compliance:

• Manage contracts and agreements with suppliers, ensuring compliance with legal requirements and organizational standards.
• Review contract terms and conditions to mitigate risks and protect the interests of the organization.
• Monitor contract milestones, renewals, and terminations, and facilitate contract amendments as necessary.

Documentation and Reporting:

• Maintain accurate procurement records, including purchase orders, contracts, invoices, and supplier correspondence.
• Generate regular reports on procurement activities, expenditure, and performance metrics for management review.
• Ensure compliance with regulatory requirements and internal audit standards related to procurement documentation and reporting.

Qualifications and Skills:

• Bachelor’s degree or ND or HND
• Minimum of three years of experience in procurement or purchasing roles, preferably in a corporate or organizational setting.
• Strong negotiation skills with the ability to secure favorable terms and pricing agreements.
• Excellent analytical and problem-solving abilities to assess supplier capabilities and identify cost-saving opportunities.
• Proficiency in procurement software and Microsoft Office applications, particularly Excel for data analysis and reporting.
• Sound knowledge of procurement principles, contract law, and supply chain management practices.
• Effective communication skills with the ability to interact confidently with internal stakeholders and external suppliers.
• Detail-oriented with a focus on accuracy and compliance in procurement processes and documentation.