About this role:

The Portfolio Finance Officer provides Financial Planning and Analysis (FP&A) technical support to projects and builds the capacity of financial managers in country offices. This position helps ensure country offices receive needed support to effectively manage financial activities according to FP&A standards. S/he will support project billing, revenue recognition, budgeting and financial reporting efforts

More specifically:

Lead Project Financial Management   – 45%  

• Lead or contribute to the development of annual, life of project, and/or ad hoc project budgets. Support the timely completion and submission of all project financial reporting requirements.
• Develop and maintain project coding structure in Costpoint and share all updates with the team.
• Maintain systems for project budget monitoring and tracking that include financial and contractually required data. This includes a monthly Budget Monitoring Report (BMR)
• Coordinate with country finance and accounting staff for information needed for budgeting, budget and expenditures monitoring, and reporting.
• Ensure compliance of project expenditures with approved budgets.
• Review monthly expenses and follow up with accounting and project staff to correct mischarges to the wrong code and identify other questions on expenses.
• Document and monitor overall financial performance, analyze trends, prepare routine pipeline analyses, and identify and communicate any over-under expenditure observations or other gaps to the Project/Finance Director/Lead and Portfolio Director and home office support teams.

Manage Billing, Revenue Recognition, and Profit and Loss figures for assigned project portfolio 35%

• Accurately recognize project revenue on a monthly basis.
• Develop and submit timely invoices and financial reports to donors
• Regularly reconcile open AR, unbilled revenue, deferred revenue, and cost accruals associated with each assigned project.
• Support monthly close process with HQ Accounting and Field Finance teams.
• Support project leadership in the management of budgeted profit and loss figures.
• Build the capacity of projects to understand and actively monitor corporate budget targets.

Develop Business Intelligence Reporting 15%

• Develop the skills and/or share knowledge in building reports and dashboards in the Costpoint Business Intelligence module or in Power BI.
• Socialize the use of BI tools and reports for project financial management.

Contribute to other corporate level and cross-departmental knowledge sharing and capacity development initiatives 5%

• Contribute to business development as requested (e.g., provide project historical documents and inputs for proposals, participate in handover and transition from business development to the project implementation team).
• Participate in the mid-level staff group for knowledge exchange and professional development.

Education and Experience:

• Bachelor’s and 6+ years’ experience, Master’s and 4+ years’ experience, or Doctorate and 2+ years’ experience.
• Experience with complex financial planning and analysis required.
• Experience working with international development project leadership, including Project Director and project Chief of Party (COP)
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID regulations is required.

Preferred:

• 8+ years of progressively responsible experience in project financial management is preferred. 
• Prior work experience with non-USG donors also desirable.

Knowledge and Skills:

• Knowledge and experience with USG and other international development funder financial reporting and compliance requirements.
• Experience with developing and managing complex budgets, analyzing spending against budget, and internal and external financial reporting.
• Strong software skills including extensive experience with databases, pivot tables, spreadsheets, word processing tools, SharePoint, and other Microsoft 365 applications is essential
• Fluent written and spoken English is required; working knowledge of French is highly desirable.
• Familiarity with ERP software, particularly Deltek Costpoint and Costpoint Business Intelligence is highly desirable.

Competencies:

• Manage work with shifting priorities 
• Manage and coordinate a variety of activities simultaneously
• Work in a team-oriented environment while driving for results
• Positive attitude
• Creative problem solving
• Experience in successfully navigating a culturally diverse environment.
• Very good interpersonal and communication skills, both written and verbal.