Job Description

• Responsible for implementing procurement strategies, direction, coordination, and evaluation of procurement for the business, and developing key relationships with business stakeholders and strategic supply partners to improve business.

Duties and Responsibilities
As the successful candidate you will be required to perform the following:

• Develop Standard Operation Procedures (SOP’s) for the procurement of office tools, machineries, and equipment from various vendors and suppliers and (OEM’s) Original Equipment Manufacturers.
• Develop and implement strategies for procuring, storing, and distributing goods or services and maintaining stock levels.
• Develop approved vendor lists per category for new suppliers. Ensure all suppliers are approved and registered in accordance with company procedures and determine pre-qualification criteria of new suppliers as required.
• Research and identify potential new suppliers, monitor business trends and product availability to pay the best price for consumables, machineries, and services without compromising quality or delivery times.
• Establish a price monitoring system for all company’s purchases in various major markets nationwide and report same to management regularly to ensure that the company price reflects current market realities all the time.
• Monitor/track and conduct gap analysis on agreed Key Performance Indicators (KPIs) and provide feedback on KPIs to key contractors on a regular basis and develop/agree action plans.
• Monitor contracts and agreements portfolio, in accordance with company procedures, and follow up in a timely manner with suppliers for all urgent requirements to ensure all contract payments are processed in a timely manner.
• Conduct market research when required, record and validate suppliers according to the company procedures, and ensure compliance with general conditions of purchase, and the code of conduct for suppliers.
• Source, select and negotiate with local and international suppliers for the best supply package in terms of quality, price, terms, pre- and post-delivery conditions, and other related comparative services.
• Supervise and manage procurement resources across all disciplines and serve as the primary contact for all procurement activities in the plant, operational offices and other locations.
• Control spending and build a culture of long-term savings on procurement costs, negotiate, and agree on contracts, monitoring the quality of service provided.
• Ensure proper filing system of requisition orders, purchase orders and suppliers’ record and maintain an auditable audit trail on all purchases.
• Ensure that all transactions are done in a cost-effective way and suppliers are aware of business objectives, forecast price trends and their impact on future activities and develop a purchasing strategy, process payments and invoicing.
• Liaise with the tendering committee to ensure timely processing of purchases and provide technical expertise where required.
• Create and implement vendor scorecards and manage vendor performance.
• Handle and monitor claims with vendors for defective, shortage, missing parts, etc. on supplies made.
• Supervise imports to ensure efficient and timely customs clearance of purchased items;
• Handle any other duties as assigned.