5 days ago
Job title : Office Assistant
Job Location : Borno
Deadline : June 26, 2024
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Tasks and responsibilities
The role and responsibilities are as follows:
- Assist in the management of appropriate book-keeping of office expenditures, general administration, set up of filling and archive system;
- Examine and process a variety of payment/reimbursement/disbursement of various vendor payments;
- Collating and submission of payment requests to Abuja finance unit.
- Manage the petty cash at field level and submit regular financial report to the finance team at Abuja;
- Assist submission of monthly timecards of the project personnel.
- Assist in submission of Travel Authorizations in the workflow system for FAOR approval.
- Maintenance of the filling system ensuring safekeeping of all the project related documents;
- Update local asset records based on the outcomes of regular physical inventory and should identify obsolete/un-usable properties/items for disposal;
- Act as custodian for management of office stationery supplies including maintenance of stock list of stationary, distribution of stationary as required by staff and keeping a log of distribution.
- Timely submissions of payment request to Finance unit.
- Appropriate filling system of all finance/procurement/project documents and keep records for future reference.
- Update inventory database.
- All reports and other relevant materials archived and uploaded on FAO shared drive Relevant public information products developed and disseminated at the national, regional and global levels.
- Perform any other related duties as required. Perform any other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- University Degree in Human Resources, Social Sciences, Administration, or a relevant field preferred.
- Minimum of 3 years practical experience in Administration management, contract and asset operations) including at least 2 years work experience with UN System, multilateral institutions or international NGOs;
- Working knowledge in English language is required.
- Nationality of Nigeria.
How to Apply for this Offer
Interested and Qualified candidates should Click here to Apply Now
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