General Objective

• Under the line management of the Finance Coordinator, the Finance officer assists the Finance Coordinator in all the activities related to finance and cash management.

Responsabilities and Tasks
Treasury & Cash Follow-up:

• Control the management of the petty cash
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
• Ensure availability of cash at coordination level and forecast any cash issue
• Prepare the weekly cash forecast and request at coordination level
• Prepare and validate any checks done at coordination level
• Monitor due dates for payments of contracts
• Follow-up with regular payments
• Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at coordination level
• Consolidate and check the accuracy of data of coordination accountancy
• Prepare the monthly accounting closure for the coordination
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the coordination, compile it, and send it to the Finance Coordinator for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Prepare the annual closing documents for the coordination
• Prepare the external audit visits (donor and coordination visits)

Capacity Building:

• When required, provide support to the finance team of the different bases
• When requested, support the finance coordinator in finance staff recruitment