Job Purpose

• The role of the Executive Assistant is to be an enabler of the Partner’s productivity.
• The Executive Assistant will communicate with various stakeholders within and outside the organization, manage schedules, and provide full administrative support.

Duties and Responsibilities

• Organize schedule and maintain daily agenda, monthly calendar and appointments.
• Schedule and coordinate all travel arrangements
• Manage incoming and outgoing correspondence i.e., sort and read mail, draft responses, receive and send packages.
• Plan, organize and implement events such as meetings, business luncheons, client dinners
• Take comprehensive meetings notes
• Develop proposals and presentations for the Partner
• Attend to and monitor urgent enquiries and issues, ensuring they are brought to the Partner’s attention.
• Ensure the Partner is well prepared for every meeting
• Prepare and coordinate the development of presentations and other materials for the Partner’s speaking engagements
• Liaise with relevant individuals, external organizations, etc. to arrange meetings and prepare agendas
• Provide strategic and analytical support as required such as research and project monitoring
• Provide domestic support to Partner as required
• Reminds Partner about birthdays, anniversaries and other important occasions of family, friends and business associates.
• Uphold strict level of confidentiality
• Any other duties as may be requested by the Partner.

Requirements

• Candidates should possess an HND or Bachelor’s Degree with at least 3 years experience.
• Excellent written and verbal communication
• Proficient use of Microsoft Office suite
• Outstanding interpersonal and emotional intelligence
• Effective time management
• Skilled research abilities
• Flexibility and adaptability.