Job Description

• We are seeking a dynamic and organized administrator to join our team. The administrator will be responsible for providing administrative support to ensure the efficient operation of the organization’s office.
• The ideal candidate will have strong organizational skills, written and verbal communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities
Membership Management:

• Develop and implement strategies to attract new members and retain existing ones.
• Maintain accurate membership records, including contact information, payment status, and participation history.
• Coordinate membership outreach activities, such as recruitment drives, networking events, and membership drives.
• Respond to member inquiries, requests, and feedback in a timely and professional manner.

Overall Operations Oversight:

• Oversee the day-to-day operations of Moment for Women Alliance, ensuring smooth and efficient functioning.
• Develop and implement organizational policies, procedures, and guidelines to enhance operational efficiency and effectiveness.
• Monitor budgetary allocations and expenditures, ensuring financial resources are utilized responsibly and in accordance with established guidelines.
• Coordinate with program managers and department heads to ensure alignment of activities with organizational goals and objectives.
• Identify areas for improvement and implement innovative solutions to enhance organizational performance.

Administrative Support:

• Provide administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and distribute agendas, minutes, and other materials for meetings, ensuring timely dissemination of relevant information.
• Maintain office supplies and equipment, coordinating procurement and repairs as needed.
• Organize and maintain electronic and physical filing systems, ensuring easy access to important documents and records.

Event Coordination and Support:

• Coordinate logistics for organizational events, such as workshops, conferences, and fundraising activities.
• Assist in the planning and execution of events, including venue selection, catering arrangements, and participant registration.
• Collaborate with marketing and communications teams to promote events and increase participation.

Communication and liaison:

• Serve as a primary point of contact for external stakeholders, including members, partners, and vendors.
• Facilitate communication between different departments and teams within the organization, fostering collaboration and teamwork.
• Represent Moment for Women Alliance at external meetings, conferences, and events, promoting the organization’s mission and initiatives.

Compliance and Reporting:

• Ensure compliance with relevant laws, regulations, and ethical standards governing non-profit organizations.
• Prepare regular reports on membership statistics, financial performance, and operational activities for presentation to the executive team and board of directors.
• Assist in the preparation of grant proposals, funding applications, and donor reports, providing accurate and timely information as needed.

Qualifications

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 2+ years relevant work experience.
• Proven experience in office administration or a similar role, preferably in a non-profit or social enterprise environment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite and other office software applications.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
• Commitment to the mission and values of Moment for Women Alliance.