Tendering Coordinator needed at IGPES Group – Apply Now
Job title : Tendering Coordinator
Job Location : Rivers
Deadline : July 31, 2023
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Job Description
The job description will typically include the following responsibilities:
- Collaborate with various departments, including sales, legal, and finance, to gather the necessary information and documentation required for tender submissions.
- Compile all the necessary documents, including technical specifications, pricing details, project plans, and other supporting materials, to create a comprehensive tender proposal.
- Ensure that all documents are accurate, complete, and submitted within the specified deadlines.
- Coordinate the submission of tender proposals, both electronically and physically, ensuring compliance with all tender requirements and formatting guidelines.
- Maintain a tracking system to record and monitor all submissions and their respective deadlines.
- Assist in the evaluation of tender submissions by organizing evaluation meetings, preparing evaluation reports, and supporting the tender evaluation committee in their decision-making process.
- Collaborate with internal stakeholders to address any clarifications or queries raised during the evaluation phase.
- Collaborate with the legal and procurement teams to support contract negotiations with clients or external vendors.
- Review and analyze contract terms and conditions, identify any potential risks, and ensure compliance with company policies and legal requirements.
- Maintain a comprehensive database of tender documents, templates, and previous submissions for future reference and knowledge sharing.
- Continuously update the database with new tenders, amendments, or modifications.
- Conduct market research to identify potential tender opportunities, monitor industry trends, and gather intelligence on competitors’ bidding strategies.
- Stay updated with relevant regulations, policies, and procurement practices that may impact the tendering process.
- Develop and maintain relationships with key stakeholders, including clients, vendors, and internal teams, to facilitate effective communication and collaboration during the tendering process.
- Act as a point of contact for all tender-related inquiries.
- Identify areas for process improvement within the tendering function and propose strategies to enhance efficiency, quality, and success rates.
- Ensure compliance with all relevant laws, regulations, and company policies throughout the tendering process.
- Any other duties as maybe required by management.
Qualifications
- B.Sc. / HND Degree with 5 – 7 years prior experience as a tendering coordinator
- Previous experience in vendor management will be an added advantage
- Possesses strong communication skills
- Must have excellent analytical thinking skills and problem solving abilities.
How to Apply for this Offer
Interested and qualified candidates should send their Resume to: hr.recruitment@igpesgroup.com using the Job Title as the subject of the email.
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