Responsibilities
Travel Coordination:

• Coordinate comprehensive travel logistics, including flights, accommodations, ground transportation, and related services.
• Ensure timely and cost-effective travel solutions, considering the dynamic nature of the oil and gas industry.

Policy Compliance:

• Develop, implement, and enforce travel policies in alignment with company guidelines and industry regulations.
• Provide guidance to employees on travel policies and procedures.

Vendor Management:

• Negotiate contracts with airlines, hotels, travel agencies, and other service providers to secure favorable terms and rates.
• Maintain vendor relationships and continually assess service quality.

Budget Management:

• Monitor and manage travel budgets, identifying cost-saving opportunities without compromising safety and quality.
• Prepare regular reports on travel expenses and analyze trends.

Safety and Security:

• Implement safety protocols, particularly in regions with unique challenges.
• Stay informed about travel advisories and security risks, providing timely updates to the team.

Team Leadership:

• Lead and manage a team of travel coordinators, offering guidance, training, and support.
• Foster a collaborative and efficient work environment within the travel department.

Emergency Response:

• Develop and maintain an emergency response plan for unexpected travel disruptions or crises.
• Act as a point of contact during travel-related emergencies.

Visa and Immigration Management:

• Ensure organizational compliance with local and international immigration laws.
• Coordinate and facilitate the visa application process for employees.
• Provide support and guidance on required documentation for visa applications.
• Liaise with embassies and consulates to obtain necessary travel permits.

Qualifications

• Bachelor’s Degree in Business Administration, Hospitality Management, or a related field.
• Proven experience in travel management (minimum of 3 years).
• Familiarity with industry-specific travel challenges and regulations.
• Strong negotiation and vendor management skills.
• Excellent organizational and multitasking abilities.
• Knowledge and ability to use travel management systems and tools (GDS).
• Leadership and team management skills.
• IATA certification will be an added advantage.