Technical Excellence Coordinator is needed at IPAS

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IPAS’s Career and Recruitment Vacancy

Job title : Technical Excellence Coordinator jobs in Not specified

Job Location : Not specified

Deadline : October 13, 2021

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Reference No.: R428

Summary

  • The Technical Excellence Coordinator provides administrative, systems and project support to a department of approximately 30 public health professionals. This position assists with a variety of administrative tasks and processes, such as organizing department intranet sites; supporting use of software systems; and scheduling and supporting meetings and workshops, both in person and through virtual platforms.
  • The coordinator also assists with budget development, expense tracking, invoice processing and vendor/consultant contract setup. The coordinator proactively identifies improvements to processes and systems that support effectiveness and efficiency of the department. The coordinator supports the Senior Program Manager with department-level coordination and communication, including creation of monthly newsletters. Provided support should strengthen the department, teams and individuals‰Ûª capacity to focus on organizational objectives.

Primary Responsibilities

  • Maintains and updates databases; organizes online files and maintains intranet sites; supports use of software systems, liaises with other departments to problem solve and address system issues
  • Coordinates logistics for domestic and international meetings and conferences, including vendor selection, contract set-up, coordination of participant travel, tracking expenses against budgets and flagging budget issues with project manager
  • Coordinates webinars and other virtual meetings, including keeping a department webinar schedule, organizing interpretation, and supporting the use of virtual conferencing platforms.
  • Supports internal meetings by scheduling, note-taking, room set-up, preparing meeting materials, providing A/V support, and running virtual meeting software
  • Assists with adherence to organizational deadlines, policies and procedures, such as procurement
  • Submits requisitions and payment requests and tracks vendor payments
  • Tracks various email accounts and routes messages to appropriate parties
  • Provides project assistance, including creating and monitoring project schedules, developing and formatting materials and coordinating translations as needed, monitors risks/issues and supports problem solving; tracks level of effort and expenses against budgets, creates and updates expense tracking spreadsheets
  • Coordinates and supports completion and internal approval of donor proposals and reports
  • Administrative duties such as shipping, travel arrangements, data entry, formatting references, etc.

Requirements
Minimum:

  • B.A., B.Sc, or other baccalaureate/undergraduate degree
  • 2 years of administrative experience; 1 year of project management experience including budget support
  • Ability to travel 10%
  • Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word)
  • Event planning experience
  • Experience with conferencing/virtual meeting platforms
  • Strong interpersonal and communications skills, verbal and written
  • High attention to detail and ability to prioritize multiple tasks/projects
  • Readily learns new software systems and technologies
  • Excellent written and spoken English language skills
  • Spanish and/or Portuguese proficiency

Preferred Skills:

  • Working knowledge of Microsoft SharePoint
  • Non-profit experience, especially experience with donor proposals/reports and budget tracking
  • Working knowledge of women‰Ûªs sexual and reproductive health and rights
  • International event planning experience
  • French proficiency

Competencies:

  • ‰ÛÏI‰Ûªve got this‰Û Attitude- You can juggle multiple competing deadlines without getting flustered.
  • Lean- You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won‰Ûªt hesitate to share their ideas in making it happen.
  • Communication & Collaboration-Actively listens and communicates -connects easily with her/his team and gains their trust and respect.  Works well across all organizational teams. Demonstrates clear and concise information and idea sharing
  • Flexibility- You are able to shift gears quickly as priorities shift.
  • Detail-oriented – You have a strong attention to detail and maintain a high quality in your work.

*Technical Excellence Coordinator jobs in Nigeria

*Engineering / Technical jobs in Not specified

How to Apply for this Offer

Interested and Qualified Candidates should Click here to Apply online

*Engineering / Technical jobs in Nigeria

Chief Security Officer is needed at The Federal University Lokoja
Pharmacist is needed at OneHealth

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