Storekeeper needed at Lindii Peace Foundation

Duty Description

• The Store Keeper will be responsible for Stock Keeping and Administration at the Field Level.
• Considering that the programme is centered around continuous Operation and Maintenance, the Store Keeper will handle the daily dispense and documentation of approved Materials to Staff as needed.

Job Description
Inventory Management:

• Supervise the receipt of goods and materials, identifying and reporting any discrepancies against cargo manifests or other documentation.
• Update and maintain accurate stock cards for all items received.
• Ensure that all items are stored in a clean, secure, and accessible environment.

Warehouse Operations:

• Monitor store temperature and maintain a cold chain to ensure the integrity of sensitive goods.
• Control the storage of sensitive goods, including tracking lot numbers, expiration dates, packaging, and special storage conditions.

Order Preparation:

• Prepare orders on time for dispatch, weighing and labelling freight according to transportation means and line manager’s instructions.

Stock Control:

• Conduct physical stock counts as scheduled with the line manager, monitoring stock levels, alarms thresholds, stock out, and expiration dates.

Warehouse Security:

• Limit access to authorized personnel and ensure doors and exits are secured.
• Notify the line manager of any issues arising during work hours, including damage, loss, attempted break-ins, or theft in the warehouse.

Reporting:

• Assist the line manager in preparing stock reports.

Logistics:

• Monitor shipments entering and exiting the warehouse using unified units of measurement to track and update inventory.
• To undertake any other assignments that may be required, in view of the efficient functioning of the Delegation.

Other Compliance Information:

• Eager and required to adhere to LPF’s principles and values and promote gender justice and women’s rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles.
• Ensure that the properties in the place of work are respected and that no damage is caused to them.
• Adhere to implementation standards, LPF ways of working, and the terms of the LPF Code of Conduct; including the commitment to zero tolerance on SEA and the obligation to report SEA cases.
• He / She must not use their position of being engaged in LPF work to gain favors or material advantage.

Requirements

• Candidates should possess minimum of HND or Bachelor’s Degrees in any relevant degree with 2+ years relevant work experience.

Skills:

• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labour laws and disciplinary procedures • Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• BSc/BA in social Sciences or relevant field; further training will be a plus
• HR Credentials (e.g. PHR from the HR Certification Institute)

Selection Criteria Core Competencies:
Skills:

• Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff and also able to work with disaster-affected communities in a sensitive and participatory manner.

Communication Skills:

• Well-developed written and oral communication skills.
• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of LPF.
• This includes effective negotiation and representation skills.

Integrity:

• Works with trustworthiness and integrity and has a clear commitment to LPF’s core values and humanitarian principles.

Resilience/Adaptability and flexibility:

• Ability to operate effectively under extreme circumstances including stress, high-security risks, and harsh living conditions.
• Works and lives in a flexible, adaptable, and resilient manner.

Awareness and sensitivity of self and others:

• Demonstrates awareness and sensitivity to gender and diversity.
• Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
• Has a capacity to make accurate self-assessments, particularly in high-stress and high-security contexts.

Work style:

• Is well-planned and organized even within a fluid working environment and has a capacity for initiative and decision-making with competent analytical and problem-solving skills.

Knowledge and skills:

• Knowledge of LPF policies and procedures.
• Requires general information management and telecommunication skills and proficiency in information technology/ computer skills.
• Minimum of 2 – 5 years of humanitarian aid experience.
• Multiple language skills desirable.
• Graphics technical competencies required for this position
• High level of experience in developing information and communication related technical tools guidelines and systems.
• Qualifications and / or experience in professional information and communication-related fields.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Knowledge of Humanitarian /Human rights / Refugee Law.
• Basic knowledge of contract employment and experience and skills in recruitment and selection.