Short Term Staff – Administrative Assistant is needed at African Development Bank

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African Development Bank’s Career and Recruitment Vacancy

Job title : Short Term Staff – Administrative Assistant jobs in Not specified

Job Location : Not specified

Deadline : October 08, 2021

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Position Number: 50086877
Location: Abidjan, Cote d’Ivoire
Position Grade: GS7

The Complex

  • The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank‰Ûªs spokesperson on economic matters and the VP for the ‰Û÷Economics Governance and Knowledge Management Complex‰Ûª.
  • The Complex is responsible for:
    • Providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy;
    • Systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Hiring Department

  • The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by:
    • Providing advisory services on capacity building;
    • Identifying and designing tailored capacity development programmes and implementing the programmes; and
    • Leveraging partnerships and coordinating knowledge dissemination and outreach,  with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.

Key Functions
Under the Supervision of the Senior Director, the Administrative Assistant (STS) will perform the following:

  • Support the convening of the global community of practice seminars
  • Assist in the proof reading and editing of knowledge products
  • Receive and register all incoming and outgoing documents of the Department/ Division;
  • Ensure that documents presented for Director‰Ûªs signature are complete, with necessary attachments and background documents;
  • Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
  • Relay information between Director, Division Managers and other staff members of the department;
  • Follow up on work deadlines with Division Managers;
  • Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director’s Agenda for the week;
  • Maintain a filing system in both hard and soft copies to meet the needs of the Department;
  • Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department ;
  • Make travel arrangements for the Director including tickets, hotel reservation, etc.;
  • Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
  • Perform other office administration tasks (photocopies, emails) when the need arises;
  • Other duties that may be assigned by the Supervisor.

Competencies (Skills, Experience and Knowledge)

  • Hold a minimum of a Bachelor’s Degree in Economics, Accounting, Law, Political Sciences, or a related field.
  • Minimum of five (5) years of relevant experience at a similar position.
  • Experience in professional editing, drafting legal or policy documents, etc.
  • Good knowledge of administration and office support services, including systems and procedures;
  • Good coordination skills – methodical and self-organized;
  • Demonstrable commitment to delivering excellent customer service focused reception and administration service;
  • Good interpersonal, planning and organizational skills;
  • Ability to think quickly to respond to immediate requests;
  • Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
  • Communication;
  • Problem Solving;
  • Client Orientation;
  • Team working;
  • Operational Effectiveness;
  • Innovation and Creativity;
  • Attention to detail;
  • Good analytical skills.
  • Proficiency /good written and oral skills in English and/or French languages.
  • Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.

*Short Term Staff – Administrative Assistant jobs in Nigeria

*Administrative / Management jobs in Not specified

How to Apply for this Offer

Interested and Qualified candidates Should Click here to Apply Online

*Administrative / Management jobs in Nigeria

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