Secretary / Personal Assistant to the Chairman needed at Michael Stevens Consulting

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Job title : Secretary / Personal Assistant to the Chairman

Job Location : Lagos

Deadline : July 31, 2024

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Job Summary

  • This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information.
  • Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.

Duties / Responsibilities
Diary management and administration:

  • Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needs
  • To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
  • Prepare letters, reports and other documents
  • Screen incoming telephone calls; direct them appropriately
  • Review incoming correspondence, distribute and respond accordingly. Follow up where necessary
  • Manage and organise administration
  • Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work
  • Ensure correct briefing notes or papers for meetings
  • Note take in meetings as and when required
  • Create and maintain filling systems
  • Make and coordinate travel arrangements in line with Company policy
  • Ensure stationery supplies are maintained
  • Provide support for all other administrative tasks as directed
  • Maintain the organisational charts for areas of responsibility
  • Process expenses within Company guidelines / timeframes for the Chairman’s office
  • Attending to meetings in place of the Chairman if necessary Remember deadlines and prompt where necessary

Communication:

  • Communicate clearly, confidently and in a professional manner at all levels both internally and externally
  • Deal with all enquiries and requests promptly only escalating when necessary
  • Uses initiative to solve problems without the need to escalate
  • Build and maintain strong working relationships with key contacts
  • Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity
  • Handle sensitive information with the highest level of discretion and confidentiality

Qualifications

  • A Bachelor’s Degree or its equivalent in Law.
  • A minimum of 10 years’ experience in a Financial, FMCG, or Consulting similar role within a structured corporate environment
  • Knowledgeable in the use of the internet and other electronic office equipment

Other Requirements:

  • Minimum Age required: 49 and above
  • This role is strictly for male for gender balance
  • Strong oral and written communication skills
  • Good multi-tasking skills; energetic and result oriented
  • Planning and prioritizing skills
  • Effective and proven interpersonal skills
  • Respects and maintains confidentiality of information
  • Must be conversant with the use of Microsoft Office application
  • Written and verbal communication skills to initiate professional and effective contact with internal and external customers.
  • Knowledge and understanding of technology in meeting management (Skype, GotoMeeting, Video Conferencing)
  • Ability to work with sensitive information and maintain a high level of confidentiality and discretion.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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