ID: Doc1880787769

Service Description

• Prepares letters, reports, and memos.
• Answers telephone calls, takes messages and responds to enquiries.
• Schedules appointments, maintains calendar, and leave schedules.
• Makes reservations for meetings.
• Distributes mail.
• Prepares materials for workshops, conferences, meetings, duplicates/collates.
• Maintains files and related records.
• Proofreads and edits letters.
• Provides secretarial support to visiting SLT members and other management staff.
• Orders, distributes, and keeps an inventory of supplies.
• Uploads letters in DMEP.
• Ensures the timely preparation and transmittal of responses to correspondences for the Government Relations Department.
• Responsible for organizing and managing complex travel and accommodation arrangements for the GM.
• Manages requisition of standard goods and stationery for the office.
• Responsible for interfacing with all the four (4) divisions in the COS Directorate.
• Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies, etc.
• Performs other duties as assigned.

Qualifications / Experience Required

• Bachelor’s Degree / HND Degree in Management Secretary, Humanities, or related discipline.
• 7 years post-graduate experience in relevant functions, preferably secretarial experience.
• Good analytical and report writing skills, excellent interpersonal and problem-solving skills.

Additional Skills Required:

• Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management.
• Knowledge of administrative and clerical procedures.
• Knowledge of business principles.
• Proficient in spelling, punctuation, grammar, and other English language skills.
• Proven experience of producing correspondence and documents.
• Proven experience in information and communication management.