Job Responsibilities

• Provides high-level administrative support and assistance to the Assistance General Manager.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for AGM.
• Receives incoming communication or memos on behalf of AGM, reviews contents, determine importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records and performing basic bookkeeping.
• Receive all incoming calls and redirect them or keep messages.
• Receives letters, packages etc, and distribute them.
• Prepare outgoing mail by drafting correspondence, securing parcels, etc.
• Check, sort, and forward email.
• Assist in performance management processes
• Maintain production records according to policy and requirements
• Any other responsibility that may be assigned

The Person

• A Bachelor’s degree in Secretarial Management, Business Administration, or a related field.
• 1 -3 years’ experience in a similar role.
• Excellent verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite and Excel office suite.
• The ability to work under pressure.
• Excellent supervision, business presentation skills, Organization and leadership abilities, Self-motivated with a result-driven approach, Problem- solving skill.