School Secretary is needed at Stresert Services Limited

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Stresert Services Limited’s Career and Recruitment Vacancy

Job title : School Secretary jobs in Lagos

Job Location : Lagos

Deadline : October 20, 2021

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Our client, a reputable co-educational nursery and primary school at Ikoyi is looking to hire an experienced School Secretary immediately.

Job Location: Ikoyi, Lagos

Job summary: To perform a variety of secretarial, clerical and administrative duties in support of the operation of the school including the proprietress, principal, staff, students and parents.

Responsibilities

Filing systems and database management

  • Set up and maintain filing systems for students and staff – paper and electronic
  • Create, maintain and enter information into databases
  • Locate and attach appropriate files to incoming correspondence requiring a response
  • Locate and provide data as requested

Student and staff attendance

  • Track student and staff attendance
  • Notify parents of student absences
  • Process and track staff leave requests
  • Coordinate substitute personnel for absent staff members
  • Keep accurate staff and student attendance records and submit reports as required

School processes and procedures

  • Manage school processes and procedures to ensure compliance with school regulations
  • Meet with new students and parents to complete registration and orientation process
  • Provide school-specific administrative support processes such as student services, locker assignments, activity forms
  • Maintain disciplinary tracking systems and files in accordance with regulations
  • Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff

Schedules and calendars

  • Schedule and confirm appointments for staff members
  • Maintain appointment and event calendars
  • Coordinate meetings and events

Financial duties

  • Prepare and submit bills for payment
  • Process purchase orders and verify invoices
  • Prepare and process accounts payable
  • Track expenditure for budget purposes
  • Receipt and deposit all monies collected from staff
  • Manage payroll functions including maintaining timekeeping records and processing and submitting payroll

Reports

  • Gather and collate information to prepare data-related reports
  • Provide staff and stakeholders with accurate information regarding school operations
  • Produce reports in compliance with legal and administrative requirements

Communications

  • Operate electronic mail systems and coordinate the flow of information internally and externally
  • Prepare and distribute appropriate communications including newsletters, emails and announcements
  • Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars
  • Compose, type and distribute minutes of meetings

Front desk duties

  • Serve as a central information point to the public, students and staff regarding school-related matters and procedures
  • Answer incoming calls, provide information, direct calls where necessary and take messages
  • Greet visitors, handle inquiries and direct visitors to the appropriate destination
  • Read, sort and distribute incoming school mail

Equipment and inventory

  • Operate office equipment including fax machines, copiers, scanners, printers
  • Maintain office equipment in good working condition
  • Track inventory and order supplies

Education and Experience

  • A graduate of Secretarial Administration/Office Management
  • At least three (3) years‰Ûª secretarial experience from a well-structured school
  • Working knowledge of relevant electronic applications including Microsoft Office Suite
  • Knowledge of current office operations and procedures
  • Working knowledge of standard office equipment
  • Proficient in spelling, punctuation, grammar and other English language skills
  • Proven experience of producing communications and documents
  • Knowledge of school policies and procedures

Salary:

Attractive and negotiable

*School Secretary jobs in Nigeria

*Administrative / Management jobs in Lagos

How to Apply for this Offer

Interested and qualified candidates should forward their CV to: [email protected] using ‰Û÷FST-SC‰Ûª  as subject of email.

*Administrative / Management jobs in Nigeria

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