Receptionist needed at Breakthrough ACTION

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Job title : Receptionist

Job Location : Abuja

Deadline : September 25, 2023

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The Receptionist will be responsible for handling front office reception and administration duties, including greeting and welcoming visitors, answering phone calls, notifying staff of visitors’ arrival, and setting up conferences/meetings.

Essential Duties and Responsibilities

In addition to the general duties described above. Specific duties and responsibilities include the following:

  • Welcome visitors by greeting them in person or via telephone.
  • Attend to all visitor related queries and escalate complex queries where necessary;
  • Assist to maintain security by monitoring the guest logbook and issuing visitor badges;
  • Notify the Admin Officer II-Safety and Security or the office security guards of any suspicious visitor(s) within the (front) office environment;
  • Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
  • Answer and forward phone calls as needed;
  • Manage meeting rooms requests and allocations
  • Set up conference/meeting rooms as needed including electronic presentations;
  • Perform other clerical receptionist duties such as filing, photocopying, etc.
  • Receive and dispatch mails/letters and other materials to the appropriate staff, office or unit;
  • Assist with office logistics arrangements and small procurements as needed;
  • Handle staff travel air tickets and hotel bookings
  • Manage staff official data and airtime provision
  • Manage the front office supplies and keep inventory of stock.
  • Other duties as assigned.

Minimum Qualifications, Skills & Experience

  • Minimum of HND/Bachelor’s degree;
  • 2 – 3 years’ experience in similar position;
  • Experience working with donor-funded projects is desirable;
  • Working Knowledge of MS Office Packages;
  • Knowledge of basic administrative procedures;
  • Strong verbal communication skills (written & spoken) in English language
  • Strong problem-solving skills;
  • Ability to work independently and proactively

How to Apply for this Offer

Interested and qualified candidates should forward their CV to: using the position as subject of email.

  • Administrative / Management jobs
  • Receptionist jobs