Job title : Receptionist
Job Location : Abuja
Deadline : September 25, 2023
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The Receptionist will be responsible for handling front office reception and administration duties, including greeting and welcoming visitors, answering phone calls, notifying staff of visitors’ arrival, and setting up conferences/meetings.
Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:
- Welcome visitors by greeting them in person or via telephone.
- Attend to all visitor related queries and escalate complex queries where necessary;
- Assist to maintain security by monitoring the guest logbook and issuing visitor badges;
- Notify the Admin Officer II-Safety and Security or the office security guards of any suspicious visitor(s) within the (front) office environment;
- Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures)
- Answer and forward phone calls as needed;
- Manage meeting rooms requests and allocations
- Set up conference/meeting rooms as needed including electronic presentations;
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Receive and dispatch mails/letters and other materials to the appropriate staff, office or unit;
- Assist with office logistics arrangements and small procurements as needed;
- Handle staff travel air tickets and hotel bookings
- Manage staff official data and airtime provision
- Manage the front office supplies and keep inventory of stock.
- Other duties as assigned.
Minimum Qualifications, Skills & Experience
- Minimum of HND/Bachelor’s degree;
- 2 – 3 years’ experience in similar position;
- Experience working with donor-funded projects is desirable;
- Working Knowledge of MS Office Packages;
- Knowledge of basic administrative procedures;
- Strong verbal communication skills (written & spoken) in English language
- Strong problem-solving skills;
- Ability to work independently and proactively
How to Apply for this Offer
Interested and qualified candidates should forward their CV to: firstname.lastname@example.org using the position as subject of email.
- Administrative / Management jobs
- Receptionist jobs