Job Summary

• The Project Officer will be responsible for ensuring effective implementation of project activities and tasks to attain goals and objectives of KHEFA.
• He will be responsible for overseeing project work-plan performance, participating in planning, budgeting, implementation, monitoring, reporting and programme development.

Responsibilities and Duties
Program Management Support:

• Support the Programme Manager to define project tasks and resource requirements
• Support in developing, implementing and updating project management tools including financial plans, trackers and systems
• Provide technical assistance in developing project work plans and appropriately costing inputs and resources
• Support the Programme manager in writing proposals to donors and following up with donors.
• Participate in outreach planning programmes including engagement of stakeholders in communities and deployment of personnel for outreaches.
• Support the relationship management of stakeholders, partners and donors, including preparation of terms of reference (TORs), budgets and on-going management of inputs and deliverables
• Support the Programme Manager in coordinating training activities of the academy.
• Support in managing the training calendar of trainees in the Academy.
• Undertake other program administration tasks as assigned

Data Management, Documentation and Reporting:

• Ensure high quality data recording and periodic reporting according to project timeframes
• Responsible for managing project database and other M &E tools
• Provide support to the Programme Manager on data retrieval from outreach coordinators
• Support activities of learning at respective institutions and ensure they are properly documented, disseminated and effectively stored
• Assist in Coordinating the development of reports, newsletters and other communication of the institutions
• Collate weekly vision center reports and routinely verify reports generated
• Provide technical assistance in the review of data from health facilities
• Prepare monthly, quarterly and annual reports

External Relations:

• Maintain and regularly update a directory of partners, donors, international and local NGOs, companies and other partners and stakeholders
• Assist in developing and managing relationships with local and international stakeholders, using these to support the development of new partnerships and programmes
• Represent the institutions externally in some circumstances (media, speaking opportunities, event representation, exhibitions and workshops)
• Work with the Progamme Manager in Coordinating visibility and profile raising of the organizations across various platforms – including advertisements, events, communications, programmes, promotions aimed at sponsors, promoters, partners, influencers and general public.

Qualification and Experience

• Minimum of B.Sc Degree in Public Health or medical related degree from a reputable institution.
• Minimum of 3 years NGO experience is mandatory
• Experience in training, development and interventions is an added advantage
• Must be an intermediate user of Microsoft Office Suite {Word, Excel, and PowerPoint}

Skills and Competencies:

• Numerical Skills
• Data Analysis Skills
• Effective communication
• Negotiation Skills
• Attention to Details
• Organizing, Co-ordination and Controlling
• Time management and scheduling
• Task management skills

Core Values:

• Accountability
• Resourcefulness
• Ethics
• Flexibility
• Respectful Engagement
• Empathy