Procurement Officer needed at Eazzymart

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Job title : Procurement Officer

Job Location : Lagos

Deadline : June 18, 2024

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Purpose of Position

  • We are seeking a dedicated and experienced Procurement Officer responsible for managing the procurement process at Eazzymart Supermarket.
  • The ideal candidate will play a vital role in sourcing suppliers, negotiating contracts, and ensuring the timely delivery of materials to support the supermarket, while optimizing costs and maintaining quality standards.

Essential Duties / Key Job Roles and Responsibilities

Includes but not limited to the following:

  • Supplier Sourcing and Selection: Identify and evaluate potential suppliers of grocery items, household goods, and services, establishing relationships with reliable and cost-effective vendors.
  • Negotiation and Contracting: Negotiate favorable terms and conditions with suppliers, including pricing, delivery schedules, and payment terms, and prepare and execute procurement contracts and agreements.
  • Purchase Order Processing: Generate purchase orders based on store requirements and approved vendor contracts, ensuring accuracy and completeness of order details and specifications.
  • Supplier Management: Manage relationships with suppliers, monitor supplier performance, address any issues or concerns, and ensure adherence to contractual obligations and service level agreements.
  • Inventory Management: Maintain accurate records of inventory levels, monitor stock levels of critical items, and coordinate replenishment orders to ensure adequate supply for the supermarket while minimizing excess inventory.
  • Cost Analysis and Budgeting: Analyze procurement costs, track expenditures, and identify cost-saving opportunities to optimize procurement processes and support budgetary goals.
  • Quality Assurance: Ensure that procured materials and goods meet quality standards and specifications, conduct quality inspections when necessary, and address any non-conformities or discrepancies.
  • Compliance and Risk Management: Ensure compliance with procurement policies, procedures, and regulations, including ethical sourcing practices and relevant industry standards, and mitigate procurement-related risks.
  • Documentation and Reporting: Maintain comprehensive procurement records, including purchase orders, contracts, invoices, and supplier performance evaluations, and generate regular reports on procurement activities and expenditures.

Key Performance Indicators (KPIs)

  • Cost Savings: Measure the percentage of cost savings achieved through procurement activities compared to budgeted costs.
  • Supplier Performance: Evaluate supplier performance based on criteria such as on-time delivery, quality of products or services, and responsiveness to issues or concerns.
  • Inventory Turnover Ratio: Assess the efficiency of inventory management by calculating the ratio of cost of goods sold to average inventory.
  • Timeliness of Procurement: Measure the percentage of procurement activities completed within established timelines and project schedules.
  • Quality of Procured Materials: Assess the quality of procured materials and equipment based on inspection results and feedback from store teams.
  • Compliance: Ensure compliance with procurement policies, regulations, and ethical standards, and monitor adherence to contract terms and conditions.
  • Customer Satisfaction: Solicit feedback from internal stakeholders (e.g., store managers, customer service teams) regarding satisfaction with procurement support and services.

Qualifications and Experience

  • Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement, or a related field.
  • 3 – 5 years relevant work experience in procurement or supply chain management, preferably in the retail or supermarket industry.
  • Strong knowledge of procurement principles, practices, and regulations, including contract management and supplier evaluation.
  • Familiarity with supermarket goods, equipment, and services, and understanding of retail procurement processes.
  • Proficiency in procurement software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent negotiation, communication, and interpersonal skills, with the ability to build and maintain relationships with suppliers and internal stakeholders.
  • Professional certification in procurement or supply chain management (e.g., CSCP, CPSM) is desirable but not required.

Competencies:

  • Supplier Management: Ability to identify and evaluate potential suppliers, negotiate contracts, and manage relationships to ensure reliable and cost-effective procurement.
  • Negotiation Skills: Strong negotiation skills to obtain favorable terms and conditions from suppliers while maintaining positive relationships.
  • Analytical Thinking: Ability to analyze procurement data, identify trends, and make data-driven decisions to optimize procurement processes and achieve cost savings.
  • Attention to Detail: Meticulous attention to detail to ensure accuracy and completeness in procurement documentation and specifications.
  • Communication Skills: Effective verbal and written communication skills to liaise with suppliers, internal stakeholders, and store teams.
  • Problem-Solving: Aptitude for identifying procurement-related issues and implementing solutions in a timely and effective manner.
  • Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple procurement activities simultaneously.
  • Ethical Conduct: Commitment to upholding ethical standards and integrity in procurement practices, including fair and transparent supplier selection processes and adherence to ethical sourcing principles.
  • Teamwork: Collaborative mindset with the ability to work effectively as part of cross-functional store teams and contribute to achieving common goals.

Additional Requirements:

  • Availability to travel occasionally for supplier visits or procurement-related activities.
  • Willingness to work flexible hours as required by store demands.
  • Demonstrated commitment to upholding ethical standards and professionalism in procurement practices.

How to Apply for this Offer

Interested and qualified candidates should send their CV and any other supporting documents to: [email protected] using “Eazzy Mart Procurement Officer” as the subject of the mail.

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