Procurement and Admin Coordinator needed at Heifer International

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Job title : Procurement and Admin Coordinator jobs in Abuja

Job Location : Abuja

Deadline : April 13, 2023

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Job Description

  • The Procurement and Admin Coordinator position is responsible for the procurement and administrative coordination of the Heifer Nigeria office. 
  • This position is responsible for providing oversight of all procurement and administrative activities of the office, including travels, events, insurance, logistics, facility management and fleet management.   
  • This position will ensure that policies and procedures in all the areas are in place and followed, for the smooth running of the office.
  • This position will be both external and internal facing, thus excellent customer service is essential to success.
  • This position requires a high degree of discernment for complex decision making, to ensure both compliance and operational efficiency. 
  • The Procurement and Admin Coordinator will report to the Country Director Nigeria.

Customer focus, ability to analyze and assess, ability to solve problems and make good decisions, planning and organizing.

Responsibilities and Deliverables 

  • Prepare and plan for the purchase of equipment, services and supplies
  • Follow and enforce organizational procurement policies and procedures.
  • Review, compare, analyze products and services to be purchased.
  • Coordinate the work of the regional procurement committee and associated documentation.
  • Ensure that all procured items are of high quality and fit for purpose.
  • Manage inventories and maintain accurate purchase and pricing records.
  • Maintain and update supplier information such as qualifications and product ranges.
  • Maintain good supplier relations and assist with contracting.
  • Research and evaluate prospective suppliers.

Office Administration and Operations

  • Provide support on various administrative issues to ensure efficient and effective running on day-to-day operations.
  • Ensure seamless organization/ execution of office operation procedures.
  • Ensure excellent interface and support to visitors.
  • Manage off-line correspondences and ensure accurate information is communicated to the proper persons.
  • Design filing system that supports the seamless operation of the office, including record retention, disposal and retrieval.
  • Actively participate in the planning and execution of regional/ organizational events.
  • Identify opportunities for process and office management improvements and implement new systems.
  • Ensure maintenance of a robust and updated asset management register.
  • Ensure all required utilities are provided timely and there are no service disruptions.
  • Manage office supplies and ensure efficient usage.
  • Ensure that assets of the organization are properly insured.
  • Ensure the provision of logistics support to the office when required.
  • Efficient management of the fleet of the Regional Office. 


  • Process payment (invoices) for all procured items.
  • Monitor and record all expenses, as appropriate.
  • Prepare expense reports as required.
  • Efficiently manage the administrative budget.
  • Manage office petty cash (if any)

Minimum Requirements

  • Bachelor’s degree from a recognized university or equivalent in Social Sciences or Business Administration.  
  • Plus 7 years’ experience managing complex office/administrative operations and procurement.
  • Excellent written and verbal communication skills. Proficient in Microsoft Office Suite.

Preferred Requirements

  • Procurement and Project Management certification

Most Critical Proficiencies

  • Proven procurement experience
  • Proven office management and administrative experience
  • Strong negotiation skills
  • Strong writing and editing skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Problem-solving skills
  • Experienced in inventory control and supply chain management
  • Project management skills
  • Excellent organizational skills including strong attention to detail
  • Must be a self-starter and driven

Essential Job Functions and Physical Demands

  • Excellent interpersonal skills with the ability to work cooperatively and tactfully with a diverse group of people.
  • May require constant sitting and moving, working at a computer for extended periods of time, as well as occasional bending and lifting.
  • Outstanding English writing skills and oral communication skills are essential.
  • Knowledge of clerical practices and procedures.
  • Knowledge of business and management principles.
  • Ability to work with sensitive information and maintain confidentiality.
  • Eligible to work in Nigeria.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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