1 week ago
Job title : Pharmacy Procurement Specialist
Job Location : Lagos
Deadline : November 26, 2024
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Position Summary:
- The Pharmacy Procurement Specialist plays a vital role in overseeing the procurement of pharmaceutical products and medical supplies for the hospital, ensuring uninterrupted supply, cost-effectiveness, and compliance with regulatory standards and quality requirements.
Core Working Relationships/Key Stakeholders
Internal On-Site
- Pharmacy department, Patient Experience department, Internal Control team,
External
- Vendors and suppliers, External Auditors, etc.
Accountabilities:
Shall work with and under the supervision of the Team Lead, Procurement.
Key Responsibilities
- Develop and implement procurement strategies, policies, and procedures for pharmaceutical products and medical supplies in collaboration with the Team Lead, Procurement, and hospital
- Conduct market research, supplier evaluations, and product assessments to identify sourcing opportunities, negotiate contracts, and establish preferred supplier relationships.
- Source, evaluate, and select suppliers, wholesalers, and distributors based on product quality, pricing, reliability, and delivery capabilities.
- Negotiate favorable terms, pricing agreements, and service level agreements (SLAs) with suppliers to ensure cost-effective procurement and timely delivery of goods.
- Generate purchase orders, review purchase requisitions, and coordinate procurement activities to facilitate the timely acquisition of pharmaceutical products and medical supplies.
- Monitor purchase orders, track order status, and resolve discrepancies or delivery issues with suppliers to ensure on-time delivery and fulfillment of procurement requirements.
- Monitor inventory levels, stock availability, and consumption patterns to optimize inventory management, minimize stockouts, and reduce excess inventory holding costs.
- Prepare and present regular reports, analyses, and recommendations regarding procurement activities, cost savings initiatives, and supply chain optimization strategies to hospital
- Provide leadership, direction, and supervision to the inventory officer and store officers to ensure effective execution of procurement and inventory management activities.
- Foster a culture of collaboration, professionalism, and excellence among team members, encouraging continuous learning, development, and innovation.
- Conduct thorough evaluations of potential suppliers, wholesalers, and distributors to assess their reliability, reputation, and compliance with regulatory standards.
- Verify supplier qualifications, certifications, and adherence to Good Manufacturing Practices (GMP) to ensure the procurement of high-quality pharmaceutical products and medical
- Implement quality control measures to inspect incoming shipments of pharmaceutical products and medical supplies for compliance with specifications, quality standards, and regulatory
- Maintain accurate and up-to-date documentation of procurement activities, supplier qualifications, product inspections, and quality control checks.
- Record relevant information, including batch numbers, expiration dates, and inspection results, in procurement records, inventory management systems, and quality assurance documents.
- Conduct regular quality control checks and audits of procurement processes, inventory management practices, and supplier performance to identify deviations, discrepancies, or non-
- Ensure compliance with regulatory requirements, quality standards, and accreditation guidelines governing pharmaceutical procurement, storage, and distribution processes.
- Develop and maintain procedures for managing product recalls, safety alerts, and adverse events related to pharmaceutical products and medical supplies.
Qualifications and Competencies
- Bachelor’s degree in Pharmacy, Business Administration, Supply Chain Management, or related field required; Master’s degree preferred.
- Capability to interpret data and make informed purchasing
- Ability to ensure all procurement activities adhere to legal and regulatory
- Expertise in managing and optimizing inventory levels to avoid shortages and minimize excess
- Proficiency in using inventory management software and
- Ability to manage multiple tasks and projects
- Familiarity with procurement and inventory management
- Ability to leverage technology to streamline procurement
Experience
- Proven experience in pharmaceutical procurement, supply chain management, or purchasing roles, preferably in a healthcare or hospital setting.
- Experience managing procurement for large healthcare facilities or
- Knowledge of the pharmaceutical supply chain, including sourcing, purchasing, logistics, and inventory management
Key Skills
- Ability to develop and implement procurement strategies to ensure a steady supply of necessary
- Proficiency in negotiating with suppliers to secure the best prices and
- Ability to build and maintain positive relationships with
- Understanding of budgeting, cost control, and financial
- Ability to manage and optimize procurement
- Strong analytical abilities to evaluate supplier performance, analyze market trends, and forecast procurement
- Strong verbal and written communication skills for interacting with suppliers, healthcare staff, and other stakeholders.
- Ability to clearly convey procurement policies and
- Ability to quickly identify and resolve procurement-related
- Innovative thinking to find solutions to supply chain
Personal Qualities
- Meticulous approach to work, ensuring accuracy in purchasing and inventory
- Vigilance in monitoring the quality and safety of procured
- Commitment to ethical procurement
- Transparency in all transactions and dealings with
- Ability to handle the pressures of managing a critical supply
- Persistence in overcoming obstacles and finding
- Flexibility to adjust to changes in market conditions, supplier availability, and organizational
- Openness to new ideas and
- Effective time management to prioritize tasks and meet
- Ability to collaborate effectively with pharmacy staff, other hospital departments, and
- Willingness to support team members and contribute to shared
- Demonstration of a professional demeanor in all
- Commitment to continuous improvement and professional
- Focus on meeting the needs of the hospital staff and
- Ability to provide excellent service to internal customers, ensuring their requirements are
- Ability to work effectively in a multicultural
How to Apply for this Offer
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