Personal Assistant to the MD needed at IGPES Group
Job title : Personal Assistant to the MD
Job Location : Lagos
Deadline : April 19, 2024
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Responsibilities
- Providing comprehensive secretariat support and assistance to the Managing Director in the discharge of his duties.
- Prepare memos, letters and miscellaneous correspondence for MD’s approval and ensure daily dispatch of outgoing mails.
- Updating MD’s contact database and maintaining official diary
- Proactively prioritize, plan and schedule MD’s busy schedule, diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
- Conduct daily diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.
- Maintaining regular updates of appointments and ensuring the preparation for meetings is smooth.
- Manage the calendar for the MD, receive/respond to sensitive correspondence, keep, maintain, update, and retrieve files.
- Filter general information, queries, phone calls and invitations to the MD.
- Carry out research on behalf of the MD when assigned.
- Ensure guests meeting with the MD are well taken care of.
- Provide a service that is in line with the MD’s work habits and preferences.
- Anticipate and identify potential problems in relation to issues arising, particularly when priorities can change at very short notice.
- Use own initiative to undertake action to minimize disruption to the scheduled workload.
- Maintaining office systems, including data management and filing.
- To carry out any other function that may be assigned by the MD.
- Management reserves the right to add or remove you from your responsibilities and can transfer you to another department where it feels you could perform better.
Requirements
- Bachelor’s degree in Business Administration, Secretarial Administration, Public Administration, or related fields.
- At least 5 years’ working experience in a similar position.
- Demonstrable experience in an administrative / executive assistant /PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).
- Experience of diary management / researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management.
How to Apply for this Offer
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.
- Administrative / Management jobs
- Personal Assistant to the MD jobs