Personal Assistant to the General Manager needed at UNICANE Industries Limited

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UNICANE Industries Limited’s job vacancy, Career and Recruitment

Job title : Personal Assistant to the General Manager

Job Location : Kogi

Deadline : August 19, 2022

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Scope

  • We are looking for a versatile and highly-organized Personal Assistant to provide customized administrative support for senior management.
  • In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of General Manager (GM) and assist with other duties when required.

Responsibilities

  • Reporting to senior management and performing secretarial and administrative duties.
  • Act as the point of contact between the General Manager (GM) with internal/external clients.
  • Organize meetings and ensure that General Managers (GM) is well prepared for the meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Good knowledge of organizing virtual meetings i.e Zoom, Go Global, Goggle Meet, Microsoft Teams etc.
  • Discuss with the company’s PRO (Public Relation Officerand schedule government and community meetings for the GM.
  • Entering data, maintaining databases, and keeping records.
  • Managing internal and external correspondence on behalf of General Manager (GM) and the organization.
  • Scheduling appointments, maintaining calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Managing mail and courier services.
  • Observing best business practices and etiquette.

Requirements

  • Must possess a Bachelor’s Degree or HND in related field.
  • 4 – 6 years’ experience in a similar role.
  • Relevant Professional Certification is an added advantage.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional presentation and interpersonal skills.

How to Apply for this Offer

Interested and qualified candidates should send their CV to: hob@africa.industries using the Job Title as the subject of the mail.

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