Personal Assistant to the CEO needed at Proten

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Job title : Personal Assistant to the CEO

Job Location : Lagos

Deadline : July 14, 2024

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Job Description

The Personal Assistant to the CEO plays a pivotal role in managing the CEO’s daily activities, including calendar coordination, communication with stakeholders, and travel arrangements.

Responsibilities:

  • Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle incoming calls, emails, and correspondence with professionalism and discretion.
  • Organize and maintain confidential information, documents, and files. Prepare reports, presentations, and briefing materials as needed.
  • Schedule, prepare agendas, and coordinate logistics for meetings, conferences, and events. Attend meetings with the CEO, take minutes, and follow up on action items.
  • Arrange domestic and international travel accommodations for the CEO, including flights, hotels, transportation, and visas. Ensure travel itineraries are efficient and cost-effective.
  • Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and objectives are achieved. Exercise sound judgment in handling urgent matters and delegating tasks when necessary.
  • Maintain strict confidentiality regarding sensitive information, business strategies, and company operations. Exercise discretion in handling confidential matters.
  • Foster positive relationships with internal teams, external partners, clients, and stakeholders on behalf of the CEO. Represent the CEO professionally and courteously in all interactions.
  • Assist the CEO in ad-hoc projects, research tasks, and initiatives as assigned. Collaborate with other team members to support company-wide goals and objectives.
  • Process expense reports and reconcile credit card statements for the CEO. Track  expenses, budgets, and financial documents accurately.

Qualifications

  • Bachelor’s degree in business administration, communications, or related field preferred.
  • Proven experience as an executive assistant or personal assistant supporting C-level executives.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Strong organizational and time management abilities.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to thrive in a fast-paced, dynamic environment.
  • Flexibility to adapt to changing priorities and schedules.
  • Professional demeanor and interpersonal skills.
  • Excellent driving skills.
  • Have a valid passport and be willing and available to travel.
  • Should must be MALE between the ages of 27-31years

Additional Information

  • GENDER: MALE
  • AGE: 27-31years

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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