Personal Assistant to the CEO needed at Proten

Job Description

The Personal Assistant to the CEO plays a pivotal role in managing the CEO’s daily activities, including calendar coordination, communication with stakeholders, and travel arrangements.

Responsibilities:

• Coordinate and manage the CEO’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them.
• Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle incoming calls, emails, and correspondence with professionalism and discretion.
• Organize and maintain confidential information, documents, and files. Prepare reports, presentations, and briefing materials as needed.
• Schedule, prepare agendas, and coordinate logistics for meetings, conferences, and events. Attend meetings with the CEO, take minutes, and follow up on action items.
• Arrange domestic and international travel accommodations for the CEO, including flights, hotels, transportation, and visas. Ensure travel itineraries are efficient and cost-effective.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and objectives are achieved. Exercise sound judgment in handling urgent matters and delegating tasks when necessary.
• Maintain strict confidentiality regarding sensitive information, business strategies, and company operations. Exercise discretion in handling confidential matters.
• Foster positive relationships with internal teams, external partners, clients, and stakeholders on behalf of the CEO. Represent the CEO professionally and courteously in all interactions.
• Assist the CEO in ad-hoc projects, research tasks, and initiatives as assigned. Collaborate with other team members to support company-wide goals and objectives.
• Process expense reports and reconcile credit card statements for the CEO. Track  expenses, budgets, and financial documents accurately.

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred.
• Proven experience as an executive assistant or personal assistant supporting C-level executives.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Strong organizational and time management abilities.
• Discretion and confidentiality in handling sensitive information.
• Ability to thrive in a fast-paced, dynamic environment.
• Flexibility to adapt to changing priorities and schedules.
• Professional demeanor and interpersonal skills.
• Excellent driving skills.
• Have a valid passport and be willing and available to travel.
• Should must be MALE between the ages of 27-31years

Additional Information

• GENDER: MALE
• AGE: 27-31years