Personal Assistant needed at Sleek De Empire

Responsibilities
Calendar Management:

• Maintain and organize the principal’s schedule, including appointments, meetings, and travel arrangements.
• Coordinate and prioritize appointments and ensure the principal is well-prepared for each engagement.

Communication Management:

• Manage incoming and outgoing communications, including emails, phone calls, and letters.
• Respond to inquiries promptly and professionally, filtering and prioritizing messages as necessary.

Administrative Support:

• Provide administrative support such as drafting documents, preparing presentations, and maintaining records.
• Handle various tasks including filing, data entry, and bookkeeping as required.

Travel Coordination:

• Arrange travel accommodations, including flights, hotels, and transportation.
• Prepare travel itineraries and ensure all arrangements align with the principal’s preferences and schedule.

Meeting Support:

• Organize and coordinate meetings, including scheduling, agenda preparation, and venue arrangements.
• Take meeting minutes, distribute agendas, and follow up on action items as needed.

Personal Errands and Support:

• Assist with personal tasks and errands, such as shopping, meal planning, and household management.
• Provide support for personal projects and events as required.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain trust and confidentiality in all interactions and communications.

Problem Solving:

• Anticipate potential issues and proactively address challenges to ensure smooth operations.
• Exercise sound judgment and resourcefulness in resolving problems effectively.

Qualifications and Skills

• Proven experience as a personal assistant or similar role, preferably in a high-paced environment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks efficiently.
• Strong communication skills, both verbal and written, with a professional and courteous demeanor.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Discretion and confidentiality in handling sensitive information and situations.
• Adaptability and flexibility to adjust to changing priorities and deadlines.
• Attention to detail and accuracy in all tasks and communications.
• Ability to work independently with minimal supervision while also functioning effectively as part of a team.