Job Description

• The Personal Assistant will work closely with the Managing Director and coordinate day to day activities as the role requires.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments.
• Taking meeting minutes.
• Preparing reports, presentations, and briefs .
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the manager.
• Organising the manager’s personal commitments.

Qualifications

• Candidates should possess a Bachelor’s Degree with 1 – 3 years work experience.

Skills:
The Personal Assistant must possess:

• Communication skills
• Interpersonal skills
• Strong organizational skills
• Ability to follow established processes
• High level of attention to detail
• Highly organized with excellent time management skills
• Ability to multitask and prioritize workloads.
• Must be confidential with information.