Responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Send emails
• Analysing and reading incoming memos, submissions and distributing them as necessary
• Preparing documents to be reviewed and presented by the board of directors, executives and other committees
• Performing basic accounting tasks

Requirements

• 2-4 years experience as an executive assistant
• Ability to use Ms-Excel, Ms- PowerPoint, Ms-word, administrative software application etc
• Project management and event planning
• Ability to maintaining Confidentiality & Discretion
• Proficient in managing Office Operations & Administrative Tasks
• Ability to liaisewith Internal & External Stakeholders
• Should be familiar with handling Expense Reports & Budgeting
• Should be available to work Monday to Saturday 8am to 5:30 pm.
• Must be a Female.