Job Description

• Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity.
• You will also be required to create presentations and produce management-level reports.
• To be a successful hire, you will need to have prior experience in office administration.
• You will also need to be proficient in Microsoft Office applications such as Word and Excel. A bachelor’s degree is required.

Responsibilities

• Overseeing general office operation.
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
• Supporting HR in scheduling meetings, interviews and recruitment
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.

Requirements

• A Bachelor’s Degree or equivalent.
• Five years of experience in office administration
• Office management experience.
• HR background will be an added advantage.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong communication skills
• Strong ability to multitask
• Friendly and upbeat demeanor.