Key Responsibilities

• Liaise with Logistics to ensure that faulty and damaged equipment are replaced or repaired;
• Maintain an updated base staff contact list;
• Manage the stocking of stationery store in coordination with Logistics and place appropriate order to re-stock supplies;
• Review and compile relevant recruitment documents in close collaboration with the Abuja recruitment team;
• Create employee personnel files for all new joiners on a monthly basis;
• Request, compile and update employee personnel files with all relevant new joiners documentation employee personnel data form, HR policy acknowledgement form, Code of Conduct acknowledge form etc – in liaison with relevant base HR teams;
• Update all current employee personnel files with newly completed revised HR documents as required;
• Maintain an electronic and hard copy filing system for personnel files;
• Create and maintain an organized filing system for all leavers in the mission, ensuring files for all leavers in a month are separated and filed accordingly;
• Facilitate registration of new joiners on health insurance platform in coordination with Abuja HR team;
• Track and maintain participants records for training and performance appraisals (PAs, 10 minutes conversation);
• Provide administrative support for staff welfare programs/activities;
• Support in seconded staff monthly clearances;
• Place orders for business cards and ID cards for new staff;
• Manage the HR monthly GTA validation.

Position Requirements

• Minimum of a Bachelor’s Degree in fields related to HR, Administration and Management;
• 1 year work experience with at least 1 year in a related role;
• Understanding of national labor law and employment norms and practices;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Computer literate including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Able to maintain confidentiality;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous experience working for INGOs an asset, particularly health related INGOs;
• Fluency in one or more National/regional languages an asset;
• Working experience with Homere payroll software.

Starting Basic Salary and Benefit

• NGN 216,066 / Month (excluding other benefits)
• Other benefits include but not limited to 100% health care coverage, free and direct access to Cross Knowledge e-learning platform.