HR &Admin Officer needed at International Rescue Committee – Apply Now

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Job title : HR &Admin Officer

Job Location : Zamfara

Deadline : June 23, 2023

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Job Overview/Summary

The HR & Admin Officer technically reports to the Human Resources Manager in Maiduguri and Administrative Manager in Abuja. The Human Resources & Admin officer will be responsible in all HR and Admin matters, functions, and general office management of the IRC office, and to assist the HR Manager & the HR Lead in all related HR & Admin functions and ensuring compliance with IRC Way.

Major Responsibilities

Human Resources

  • Ensure compliance to hiring policies and procedures.
  • Support in the recruitment cycle, along with our recruitment team
  • Manage staff contracts and all personal files, & track the new hires on boarding, this includes file all their new paper works in both personal & E personal files.
  • Liaise with the hiring managers regarding staff contracts, paperwork, ATCs & all other documents related to the new hires.
  • Compile and submit updated IRC for office location contact list by the 1st of every month.
  • Follow up on employee’s benefits, health insurance, life insurance, & social security.
  • Maintain knowledge of national staff entitlements and benefits.
  • Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
  • Make sure to collect the timesheet for all staff on a timely manner and track it.
  • Maintain tracking for the IRC staff emails, and coordinate with IT department for any new updates in this regard.
  • Make sure to follow up correctly on the exit process following the IRC internal manual & practice for all employees and release the final settlement and other paperwork to Finance department on a timely manner.
  • Always maintain the confidentiality of all sensitive HR information
  • Perform other job-related tasks as requested by the HR Manager and HR Lead
  • Assist in ensuring payment request for office consumables are raised.
  • Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
  • Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
  • Facilitate staff annual PME processes.
  • Provide regular briefings to HR Manager and Senior HR Coordinator on HR matters, including the status of trainings, leave balances, timesheet submission etc.
  • Serve as a link between the HR and employees by handling questions, interpreting, and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.
  • Educate and support management & staff in implementation of HR programs, practices, and initiatives.
  • Assist with monthly payroll documentation and process flow.
  • Perform other duties as assigned.


  • Manage the day-to-day administrative running of the office/Guest house and supervise cook/cleaner.
  • Management and reconciliations of all payments related to accommodation/travel bookings including petty cash liquidations.
  • Liaise with Supply Chain and support settlement of administrative cost and office utility bills (electricity, water supply, Gas, vehicle hire, consumables etc.) by raising non-POs as at when due.
  • Provide any other relevant support to payment processes as maybe required by Supply Chain or Finance (PRs, supporting document etc.).
  • Ensure that all facilities are functioning well, including office supplies, electricity, maintenance and repair, internet and other communications functions and flag any concern/request to Supply Chain. This includes daily routine checks of lights-out and switching-off of appliances after close of business.
  • Manage lease agreement in close coordination with Admin Manager
  • Keep proper records of documents in hard copy and in relevant Box (online) folders.


  • Education: University Degree in Management, Human Resources, Administration, or related fields or HND.
  • Work Experience: Approximately 2-3years of professional experience in HR, Administration/Office Management.

Demonstrated Technical Skills: 

Previous experience with Human Resources generalist.

  • INGO experience preferred.
  • HR certifications and trainings if any, will be an added advantage.
  • Good understanding of labor law.
  • Excellent oral and written communication skills are required.

How to Apply for this Offer

Interested and Qualified candidates should Click here to Apply Now

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