HR / Admin Officer is needed at International Rescue Committee

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Institute Librarian is needed at The National Institute for Educational Planning and Administration
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International Rescue Committee’s job vacancy, Career and Recruitment

Job title : HR / Admin Officer jobs in Borno

Job Location : Borno

Deadline : November 29, 2021

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Requisition ID: req20923
Location: Monguno, Borno
Sector: Human Resources
Employment Category: Regular
Open to Expatriates: No

Position Overview

  • The  HR & Admin  Officer  reports to the Human Resources Manager in Maiduguri.
  • The Human Resources & Admin officer will be responsible in all HR matters, functions and general office management of the IRC office in Monguno, and to assist the HR Manager & the HR Lead in all related HR & Admin functions and ensuring compliance with IRC Way.

Responsibilities

  • Ensure compliance to hiring policies and procedures.
  • Support in the recruitment cycle, along with our recruitment team
  • Manage staff contracts and all personal files, & track the new hires on boarding, this includes file all their new paper works in both personal & E personal files.
  • Liaise with the hiring managers regarding staff contracts, paperwork, ATCs & all other documents related to the new hires
  • Compile and submit updated IRC Monguno contact List by the 1st of every month.
  • Follow up on employee‰Ûªs benefits; health insurance, life insurance, & social security.
  • Maintain knowledge of  national staff entitlements and benefits.
  • Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
  • Make sure to collect the timesheet for all staff on a timely manner and track it.
  • Maintain tracking for the IRC staff emails, and coordinate with IT department for any new updates in this regard.
  • Make sure to follow up correctly on the exit process following the IRC internal manual & practice for all employees and release the final settlement and other paperwork to Finance department on a timely manner.
  • Always maintain the confidentiality of all sensitive HR information
  • Perform other job-related tasks as requested by the HR Manager and HR Lead
  • Assist in ensuring payment request for office consumables are raised
  • Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
  • Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
  • Facilitate staff annual PME processes.
  • Provide regular briefings to HR Manager and Coordinator on HR matters, including the status of  trainings, leave balances, timesheet submission etc.
  • Serve as a link between the HR and employees by handling questions, interpreting and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.
  • Educate and support management & staff in implementation of HR programs, practices and initiatives.
  • Perform other duties as assigned.
  • Manage lease agreement in close coordination with senior Admin officer Maiduguri.
  • Manage Guest house and supervise Admin Assistant.

Qualifications

  • University Degree in Management, Human Resources, Administration or related fields.
  • Approximately 2 – 4 years of  professional experience in Administration/Office Management.
  • Previous experience with Human Resources generalist.
  • INGO experience preferred.
  • Fluency in  English, Hausa, knowledge  of  Kanuri will be an added advantage
  • Strong sense of personal integrity.
  • Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
  • Teamwork skills.
  • Flexibility.

Knowledge, Skills and Abilities:

  • Ability to work with others and to develop and maintain compatibility in teamwork.
  • Report to supervisor on variances and statuses on regular basis.
  • Work independently with initiative to manage high volume workflow.
  • Perform detail-oriented work with a high level of accuracy.
  • Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
  • Must exhibit high levels of professionalism, integrity and ethical values at all times.
  • Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
  • Recordkeeping, report preparation, and records management techniques.
  • Use a computer to enter and retrieve data and information accurately and rapidly.
  • Working knowledge of in-country employment regulations, e.g., Nigerian labor law/employee relations statutes and capacity to apply them to IRC Nigeria.
  • Excellent written, oral and interpersonal communication skills with ability to work as a team member.
  • Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
  • Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

Work Environment:

  • The position will be based in Monguno, Borno State.

*Administrative / Management jobs in Nigeria

*Administrative / Management jobs in Borno

*HR / Admin Officer in Borno

How to Apply for this Offer

Interested and Qualified Candidates should Click here to Apply online

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