Job Description

• This position is located in the National Office and the Grants/Compliance Officer serves as a lead team member in developing and writing grant proposals to foundations, donors and government agencies in order to obtain funding for NEPWHAN activities, and be responsible for compliance with and dissemination of sponsored agency programmatic policies, guidelines, rules and regulations.

Responsibilities

• Effort Allocation: Grant Management Function: 90%
• Compliance Function: 10%

The Grant/Compliance Officer will be responsible for the following duties:

• This role is responsible for writing, developing and implementing grant proposals. Coordination typically includes the development and writing of grant proposals.
• Facilitates grant efforts, including grant approval process and post-award compliance. Ensures timelines are met.
• Monitors post-award grant compliance. Follows up with funding agencies as necessary.
• Acts as a Grants Office liaison to community organizations, government agencies and the teams involved with the development and administration of projects and proposals.
• Researches information and data necessary for grants and grant reporting.
• Edits and organizes grant documents written by other staff
• Develops outlines, timelines, staffing, budgets, and NEPWHAN templates for grants according to funding guidelines.
• Facilitates workshops for and provides technical assistance to other staff, department, administrators, and teams in the area of grant writing, development, compliance and support.
• Works as a team with other Grants Office staff in performing grants office activities and assist NEPWHAN with obtaining and maintaining external funding.
• Researches new funding opportunities available through local, state, and federal government agencies, as well as through private and corporate foundations.
• Reads and interprets requests for proposals and funding guidelines from government agencies and foundations to determine if appropriate for college and how best to respond and comply.
• Disseminates information on funding opportunities and compliance requirements to PMT members.
• Monitors outstanding grant proposals. Follows up with funding agency as necessary.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
• Identify internal constraints which undermine compliance within NEPWHAN’s programme and operations and propose corrective measures, review the current approaches available on assessing, measuring and mitigating risks.
• Any other relevant duties as may be assigned by the National Coordinator

Qualifications

• Candidates should possess a B.Sc / HND but a Master’s Degree in Communications, English, Public or Business Admin or an equivalent University Degree is desirable
• A certification in Project Management will be an extra advantage.
• At least five years of experience as a grant officer in an NGO or INGO
• Demonstrated experience writing grant proposals and reports to both government and private funding sources.
• At least 3 years’ experience coordinating grant development teams.
• At least 3 years’ Experience researching and identifying funding sources and requirements.
• At least 3 years’ Experience interpreting requests for proposals, reporting cycles and funding guidelines. Experience developing and monitoring budgets.
• Experience with an international or multilateral organization is desirable.
• Knowledge of donor regulations including UNAIDS, The Global Fund and/or other foreign government development agencies, and other multilateral development agencies.
• Ability to negotiate/support negotiations effectively with donors, troubleshoot issues, and take proactive approaches to improving financial and budget management processes.
• Ability and willingness to flex work hours to accommodate multiple time zones, as needed.
• Demonstrable respect for all persons regardless of their status, religion, ethnicity, class or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.
• Personal commitment to NEPWHAN’s mission and goals
• Good oral and written English language skills, including the ability to clearly communicate complex financial, compliance and operational issues into layperson language.
• Collaborative, flexible and solution-oriented. Ability to work under pressure, maintain balance when under stress and meet strict internal and donor deadlines.

Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing result
• Ensuring the Effective use of resources

Knowledge, Skills, and Abilities:

• Knowledge of effective grant research and grant writing.
• Knowledge of grant and other external funding sources.
• Knowledge of effective project management techniques.
• Knowledge of post-award compliance best practices.
• Knowledge of educational institutions and policies and procedures.
• Skill in designing, writing, and editing complex grant documents including reporting requirements.
• Skill in operating a computer and various supporting software packages.
• Ability to read, comprehend, interpret, and apply government regulations and proposal guidelines.
• Ability to explain policies and procedures/rules and regulations in a clear and non-threatening manner.
• Ability to facilitate meetings and coordinate the work of teams.
• Ability to work both independently and as part of a team.
• Ability to manage and prioritize projects effectively to meet office and proposal deadlines.
• Ability to work with an ethnically and culturally diverse population.
• Ability to operate a variety of office equipment.
• Ability to communicate effectively in oral and written form.