Front Office Executive / Secretary needed at Zurishaddai Recruitment Agency
Job title : Front Office Executive / Secretary
Job Location : Lagos
Deadline : May 05, 2024
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Job Description
- We are seeking a competent Front Office Executive/Secretary to provide essential support to our high-ranking officials.
- You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.
- As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.
- Your diligence and competence will allow executives to focus on their managerial duties without distractions.
- Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.
- Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.
Job Duties & Responsibilities
- Greet guests and provide them with superb customer service.
- Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.
- Answer all client questions and incoming calls.
- Ensure executive’s office is not crowded
- Redirect phone calls to the appropriate department and take down messages.
- Accept all letters and packages, and distribute them to their appropriate departments.
- Monitor, organize and forward emails.
- Track and order office equipment and supplies.
- Maintain records and files.
- Oversee the office budget.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Handleand prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Perform other related tasks as required by management.
Requirements and Skills
- HND / B.Sc Degrees in Secretarial Studies, Office Technology / Management / Business Administration, or relative fields
- 2 – 4 years proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Must reside in Ejigbo.
How to Apply for this Offer
Interested and qualified candidates should send their CV to: zurishaddairecruitmentagency@gmail.com using “Front Office Executive / Secretary” as the subject of the mail.
Note: Only suitably qualified candidates will be contacted.
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