Job Summary

You will manage the Country Program’s (CP) owned and leased fleet, vehicle management system, and drivers to meet all travel and transportation needs in support of the delivery of high-quality programming to the poor and vulnerable. With your actions you will safeguard the organization’s motorized assets and all other resources related to fleet operations and will ensure the safety and security of passengers and transported goods to minimize risks and liabilities.

Roles and Key Responsibilities: 

• Develop and manage operating procedures for fleet operations and maintenance. Monitor and assess compliance, efficiency and effectiveness, and recommend improvements in compliance with agency travel and vehicle-related policies, local legal requirements, and donor regulations.
• Monitor and assess performance of CRS’ authorized users and take action to ensure safety and security. Investigate, report, and follow-up on incidents and accidents involving CRS vehicles, drivers, and passengers. 
• Collaborate and coordinate with all departments to identify needs and plan travel and transportation services. Schedule and manage vehicle movements, perform situational analysis and plan routes, assign drivers, and rent vehicles, if needed, to ensure optimal resource use and meet program needs per required schedules and standards.
• Ensure legal, safe, economic, and environmentally sustainable fleet through planning and overseeing regular diagnostic checks and timely and quality maintenance and repair of all motorized assets, and vehicle disposal, as needed. Ensure the physical security of all motorized assets, spare parts, and fuel
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity.
• Manage a reliable and up-to-date records keeping and vehicle data management system to document, monitor, and account for all motorized assets, fuel, spare parts and equipment inventory, and all vehicle movements. 
• Prepare reports, analyze data, and use information to plan, budget, and track activities, inventories, and expenditures to ensure continuous roadworthy fleet operations responsive to program needs. 

Required Languages – English language 

Travel – include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 25%. 

Knowledge, Skills and Abilities  

• Strong planning, coordination, and prioritization skills
• Able to manage multiple task simultaneously.
• Service-oriented with focus on meeting customer needs
• Very good negotiation and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented

Preferred Qualifications  

• Supervisory experience 
• Excellent knowledge of local road traffic regulations, road network and road safety best practices.
• Experience in inventory management and control principles.
• Ability to perform mathematical calculations, and to analyze fleet-related data.
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) a plus.

Basic Qualifications 

•  Bachelor’s degree in relevant field required. Professional certifications(s) in transportation, logistics, or supply chain preferred.
• Minimum of 3 years work experience in fleet/transportation and/or logistics management and/or vehicle maintenance and repair.
• Valid driver’s license with clean driving record.