Co-ordinate and implement a comprehensive program of fleet services and maintenance to ensure a smooth operation of fleet activities in DCP Office locations.

Requirements

Key Duties and Responsibilities.

• Drive the implementation of policies and procedures for fleet management and mobilize drivers accordingly.
• Manage scheduling of pool drivers and ensure timely availability of vehicles for DCP staff, guests, etc.
• Develop and maintain logs and schedules, monitor and track the itinerary of pool vehicles, and ensure optimal use of the physical assets.
• Ensure that vehicle (and drivers’) log-books are properly maintained for input into vehicle management system and/ or monthly payroll.
• Review and sign-off on periodic vehicle fueling requests, in line with approved provisions.
• Coordinate routine servicing and repair of vehicles as required and maintain relevant documentations.
• Document details of accident occurrences and report to Head, Admin. & Services
• Oversee activities involving vehicle licensing, renewals and other statutory registrations (e.g. Hackney permits).
• Maintain fuel records of vehicles in the DCP Head Office to check and prevent fraud and ensure optimal usage.
• Liaise with approved mechanic workshops to ensure prompt and complete service and repairs of DCP all Admin. Services vehicles.
• Maintain and track records of fleet maintenance and fuel usage costs within the country.
• Develop drivers payroll input items, including payment schedules for overtime hours, for approval by the Head, Admin. & Shared Services
• Forward drivers’ concerns to the Head, Admin. & Shared Services for escalation to appropriate quarters.
• Communicate and forward information regarding vehicle requirements to the Head, Admin. & Shared Services
• Perform periodic vehicle inspection, report incidences and provide recommendations to Head, Admin. & Shared Services
• Prepare and submit monthly report of fleet operations to the Head, Admin. & Shared Services

Education and Work Experience

• Bachelor’s degree or its equivalent in any discipline
• Minimum of three (3) years cognate experience in fleet management.

Skills and Competencies

• In-depth knowledge of current/ prevailing traffic laws and regulations.
• Working knowledge of software applications (e.g. vehicle tracking and scheduling application).
• In-depth knowledge of authentic vehicle parts and accessories.
• Good project management and organizational skills
• Knowledge of vehicle licensing procedures.
• Good interpersonal skills.
• Demonstrated leadership and people management skills
• Good oral and written communication skills.
• Proficiency in the use of applicable MS Office support tools.

Benefits

• Private Health Insurance
• Pension Plan
• Paid Time Off
• Training & Development