Job Description

Accounting Software operations and Reporting:

• Prepare payment, journal and receipt vouchers using the corporate accounting software EXCEL
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents are scanned and properly stored in HipCity database
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Following up with project staff as regards the dashboard financial deadline requirements
• Print the monthly reports for signing and appropriate filing.
• Support program staff in making payments to participants during activities implementation.
• Undertake basic financial analysis (i.e., budget variance) to support project information needs.
• Working with the project team in the development of forecasts for projects.
• Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions.
• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment requests should be processed within three days of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Maintain cash books, including providing updates to Executive Director to prevent negative cash and bank balance.
• Prepare the withholding tax deductions report, and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.

Position Requirements

• University Degree in Accounting, Economics or Banking and Finance
• Minimum of 1year experience in accounting related to NGOs and community-level programs, with increasing responsibility.
• Experience with large complex organizations is required, familiarity with international NGOs preferred.