Finance Assistant needed at Catholic Relief Services

Job Summary

As Finance Assistant you will provide comprehensive and efficient information, clerical, and accounting services to assist the Finance  team in CRS Maiduguri in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable.  Under the direction of the  DRIVE Grant Accountant, you will deliver quality support, applying clearly defined accounting and financial reporting processes, procedures and service standards.

Roles and Key Responsibilities:

• Process vendor payments using the approved documentation checklist.
• Update the payment tracker and share a weekly progress report of payments with the budget managers and program leads.
• Create invoices to record JDPC’ liquidations following the approved guidelines.
• Perform data entry for financial transactions recording, following confirmed validation by the authorized supervisory Finance staff.
• Complete standard financial documents (vouchers, wire transfer requests,  etc.) following a sample template with prescribed guidelines and circulate as needed.
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, subrecipients, partners, suppliers to follow up on required documents.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff.
• Keep custody of various documents (fuel coupons, etc.). 
• Any other task as may be required by the Grant Accountant or designate

Required Languages  English and Hausa are essential. 

Travel – Must be willing and able to travel up to 20 %.

Knowledge, Skills and Abilities 

• Excellent organizational and administrative skills with great attention to detail.
• Time management   and the ability to schedule tasks logically to  complete assignments and meet deadlines.
• Team working and collaborative skills.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Proactive, resourceful, solutions oriented and results oriented.
• Strong customer service ethic and abilities. 

Preferred Qualifications

• Experience using MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.

Supervisory Responsibilities : None

Key Working Relationships:

Internal: Grant Accountant, Program Director, Admin & Security Officer, Sector PMs 

External: JDPC finance staff

Basic Qualifications

• Professional diploma/Certificate or courses in Accounting, Finance, Economics, or Business Administration a plus.
• Minimum of two years’ work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.