Job Overview

This position is for a proposal the organization is working on. The Finance and Budget Officer will support the delivery of all financial management functions including but not limited to petty cash management, timesheet recording, monthly payroll processing, and the monitoring of financial activities, budgets, and other project requirements.

S/he will check all expense-supporting documentation to ensure compliance with the organization’s policies and related laws, prior to obtaining approvals and payment processing.

Responsibilities:

• Ensure accurate recording at the state level of all transactions made by cash or bank; monitor timely receipt and expenditure returns from the programs team and ensure correct data entry and reconciliation in the cash book; ensure that work advances are accounted for in line with 360HSDC and donors’ financial guidelines.
• Manages daily state operations focusing on an accounting system that is in line with 360HSDC and donor’s requirements; maintains cash and bank transactions; ensures the use of proper and correct budget code/budget lines; monitors cash payment and ensures that the records or entries are up to date in the cash books.
• Comply with Finance and Procurement guidelines when dealing with any transactions; provide initiative to review current guidelines and propose relevant recommendations.
• Proceed to the monthly closure of accounting: physical counting, editing of accounting documents (cover sheets), and verification of supporting documents.
• Review schedules that originate from field officers and ensure they are error-free and void of any irregularities.
• Follow-up with the program team to ensure timely submission of monthly budgets to HQ.
• Ensure proper financial documentation in the State office; prepare well and send documentation to HQ in a timely manner; follow the financial checklist which will be developed.
• Regularly track the expenditure in the state and advise the programs and support teams; accordingly, monitor the availability of funds along all budget lines.
• Record all assets and liabilities in the cash book on a weekly/monthly basis and follow properly their settlement.
• Ensure that all payments of suppliers are cleared on time.
• Ensure a monthly reconciliation of all assets/liabilities in the state.
• Other duties as assigned.

Qualifications:

• Bachelor’s Degree required in Finance, Accounting, or Economics.
• Minimum of 4 years’ experience in the field of finance/accounting/bookkeeping in an NGO.
• Recognized accountancy qualification (ACA, ACCA, CIMA) and relevant post-qualification experience.
• 2 years of proven knowledge and experience of grant accounting and sound experience with donors funding regulations, procedures, and reporting requirements.
• Hands-on experience/skills in MS Excel (experience in working with formulas).
• Excellent organizational skills, self-motivated, proactive, and able to accomplish set deadlines.
• Willing to meet deadlines with minimum supervision.
• Fluency in written and spoken English. Fluency in local spoken languages.
• Good communication skills and teamwork spirit.