Finance and Administrative Assistant needed at FHI 360
Job title : Finance and Administrative Assistant
Job Location : Abuja
Deadline : October 13, 2023
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Basic Function:
Under the direction of the SEA, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative for Country Office Platform.
Duties and responsibilities:
- Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.
- Work with SEA to prepare monthly project pipeline and disseminate to appropriate stakeholders.
- Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
- Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
- Assists the SEA in the provision of logistic support for project workshops and trainings.
- Assists the SEA in the maintenance of an efficient filing and recording of financial and administrative files.
- Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).
- Records minutes of staff meetings and circulates same amongst project staff.
- Assists with production of presentation materials for staff members.
- Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
- Performs any other duties as assigned.
Knowledge, skills and abilities:
- Knowledge of general office practices and administrative procedures
- Ability to report variances and status on regular basis to supervisor and other project staff.
- Resourceful in gathering and providing information.
- Knowledge of financial, budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well developed computer skills, including knowledge of Microsoft office products.
- Sound accounting skills and familiarity with FHI 360 financial operations and policies
- Good knowledge of computer and excellent typing skills
Qualifications and requirements:
- University degree in Accounting, Finance or Business administration
- Minimum of 1-3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
- Experience with large complex organization is required, familiarity with international NGOs preferred.
How to Apply for this Offer
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